What are the responsibilities and job description for the Accounts Payable Specialist position at National Asian Pacific Center on Aging?
National Asian Pacific Center on Aging (NAPCA), a 49-year-old national non-profit that has been preserving and promoting the dignity, well-being, and quality of life of Asian Americans, Pacific Islanders (AAPI), and diverse communities is searching for an Accounts Payable Specialist. This position reports to the Controller and is an temporary, hourly, and non-exempt position based in our Seattle office between November 2025 to January 2026.
Primary Responsibilities:
The Accounts Payable Specialist’s key responsibilities include processing invoices and vendor payments, ensuring complete and correct documentation, appropriately allocating costs, maintaining vendor files, expense reporting, preparing 1099s, and assisting in the annual audit. The Accounts Payable Specialist will also be responsible for various administrative tasks as well as assisting with and serving as a backup for certain payroll tasks.
Primary Responsibilities:
- Review all A/P invoices for payment, code and input invoices, and obtain approvals for payment.
- Ensure that the distribution of costs to multiple coding fields is accurate.
- Prepare checks and make payment to vendors in a timely manner.
- Follow up on any missing documentation, purchase requests, and authorizations; file with invoices as required.
- Review and process travel reimbursements and expenses in accordance with current NAPCA travel policies.
- Maintain A/P vendor files, including W-9s and checking for suspended or debarred vendors.
- Prepare 1099s.
- Prepare monthly and as-requested AP and expense reports.
- Assist the Senior Administrative Manager with payroll tasks.
- Regularly check the mail and process mail according to procedures.
- Monitor and maintain office equipment and supplies.
- Maintain a file of leases and contracts to support recurring payments and summarize contractual relationships.
- Conduct annual contract review on equipment renewals.
- Prepare required audit materials.
Other Responsibilities:
- Assist with the monthly closing process as necessary.
- May cross-train with other positions and provide support and/or backup as needed
- Creates and maintains up-to-date process documentation
- Takes initiative in identifying potential tasks that need completion as well processes that could be improved.
- Perform other duties as assigned.
What the Successful Candidates Will Have:
- Minimum of one year of accounts payable or related experience
- High school diploma or equivalent. Bachelor’s degree preferred.
- Detail oriented, organized, and perceptive
- Ability to prioritize and be self-directed to meet deadlines.
- Firm understanding of accounts payable, including from an accounting perspective.
- Skill with Microsoft Office Excel, Outlook, Word, and Teams
- Experience working with Abila MIP desirable.
- Ability to maintain effective interdepartmental communications and relationships.
- Problem-solving capabilities
- Ability to communicate information clearly and concisely both orally and in writing.
- Working knowledge of federal, state, and other regulations related to area of responsibility.
If you are looking to be part of a team that is passionate about seeing our elders thrive in our communities, submit your resume and cover letter.
EQUAL OPPORTUNITY EMPLOYER
NAPCA is committed to creating a diverse work environment and is proud to be an equal opportunity employer. NAPCA does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply.
Job Types: Part-time, Temporary
Pay: $25.00 - $27.00 per hour
Work Location: In person
Salary : $25 - $27