Administrative Assistant - Elementary, Level II SY (2987)

The Natick Public School sees an

Administrative Assistant - Elementary, Level II SY

Start date: 01/05/2026

We invite you to explore a career with Natick Public Schools.

The Natick Public Schools educate approximately 5,300 students from Pre-K through age 22. We are an innovative, supportive, and high-performing district whose outstanding staff provides high quality services for our diverse students and their families from Natick and Boston. Natick Public Schools is a community dedicated to all students achieving high standards in a safe, trusting, respectful environment where learning is exciting, dynamic, and engaging, and where connectedness and belonging are valued and actively cultivated. We are home to families that speak almost 60 different languages and our student population is approximately 29% Students of Color and 71% White students. With a graduation rate of 97% and 90% of our students attending post-secondary schools, we are proud of our commitment to excellence in educating students to be informed and successful citizens of a global world.

We enthusiastically welcome educators to our district who seek and thrive in a diverse environment that focuses on the whole child in a strengths-based approach. Please partner with us in our mission to support the diversity of our school community, promote and deliver equitable practices for all of our staff, students, and families, and create meaningful connections that enable everyone to feel included and thrive.

Job Title

Administrative Assistant Elementary LVL II SY

Location

Brown Elementary School

Reports To

Works under the supervision of the building principal

Work days/FTE

10 month/ Full time 37.5 hours per week

Salary/Benefits

Salary and benefits in accordance with the Administrative Assistant collective bargaining agreement (linked).

Benefits Eligible?

Yes

JOB GOAL: Profile of a Natick Educator

To assure smooth and efficient operation of the school principal's office by performing a variety of routine and complex clerical, secretarial and administrative tasks; keeping official records, providing administrative support to the principal and staff so that the office's maximum positive impact on the education of children can be realized.

Qualifications

• Education:
• Graduation from a high school or GED equivalent with specialized course work in general office practices such as word processing, filing, and bookkeeping.
• Specialized Knowledge (preferred, but will train the right candidate)
• Google Suite (Drive, Docs, Sheets, Slides, Forms)
• Microsoft Office (Word, Excel, Power Point)
• PowerSchool SIS
• Frontline Absence Management
• Munis Financial software
• Understanding of and commitment to the principles and practices of diversity, equity, inclusion, and social justice as they relate to hiring and supporting district staff
• Preferred Experience:
• Two years experience of increasingly responsible related experience, or any equivalent combination of related education and experience
• Demonstrated experience setting up workflows and systems to ensure accuracy efficiency and a high level of customer service
• Skills:
• Demonstrated aptitude for work to be performed
• Bilingual skills, especially in Spanish and Portuguese, are highly desirable
• Candidates should have a passion for working with students, families, and colleagues
• Candidates must be flexible and collaborative
• Candidates must be able to multitask in a fast-paced, supportive environment that nurtures student growth
• Candidates must be organized and able to meet ongoing, time-sensitive deadlines for work production
• Ability to communicate effectively verbally and in writing
• Ability to handle stressful situations with tact and composure
• Proven ability to maintain confidentiality
• Ability to work collegially and cooperatively with all constituencies within the school community is essential
• Ability to handle large volumes of work and a variety of responsibilities associated with the running of a busy office with efficiency and accuracy
• Such alternatives to the above qualifications as the Superintendent may find appropriate and in conformity with state certification requirements.
  
  

TOOLS AND EQUIPMENT USED

• Phone, intercom, personal computer and software applications listed above, scanner, copy machine, calculator, cameras, printers and fax machine.
  
  

ESSENTIAL FUNCTIONS OF THE JOB (not Limited To)

Ensure the professional, efficient and courteous operation of the main office. Provide assistance to employees and applicants by answering questions in person, email, or by telephone; provide information relative to school district policies and procedures; refer individuals to appropriate sources as required and respond tactfully and politely to requests and/or complaints.

• Excellent human relations skills required.
• Ability to work collegially and cooperatively with all constituencies within the school community is essential.
• Working knowledge of computers and electronic data processing
• Working knowledge of office practices and procedures.
• Ability to effectively meet and deal with the public
• Ability to communicate effectively verbally and in writing.
• Ability to handle a large volume of work and a variety of jobs in an efficient and accurate manner.
• Performs all routine clerical and administrative work in answering telephones, receiving the public, data processing, and bookkeeping.
• Answers in-coming calls and routes callers or provides information as required.
• Receives the public and answers questions
• Responds to inquiries and refers, when necessary, to appropriate persons, and screens unexpected callers in accordance with predetermined policy.
• Maintains a log of visitors to the school.
• Operates listed office equipment as required.
• Receives, stamps and distributes incoming mail, processes outgoing mail.
• Is responsible for preparation of correspondence, reports, notices, recommendations, memoranda, and other material requiring judgment as to content, accuracy, and completeness.
• Types a variety of material, such as letters, student records, reports, memos, monthly statements, etc. from rough drafts or corrected copy.
• Maintains such student records as required.
• Establishes and maintains filing systems, control records and indexes using moderate independent judgment.
• Maintains a daily teacher attendance log and records for substitute teachers.
• Assists teachers in preparing instructional materials when requested by building principal.
• Processes all changes and adjustments in student schedules.
• Maintains inventories and orders office and classroom supplies and materials.
• Schedules appointments and makes arrangements for conferences and interviews for the principal.
• Performs any required bookkeeping tasks and other administrative and clerical duties as required.
• Assists with nurse's callback and first-aid log recordings.
• Maintains school website.
• Willingness and ability to help other co-workers as needed.
  
  

Performance Responsibilities May Include

Any other relative duties as assigned.

Work Environment And Physical Requirements

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee must be able to perform the essential functions of the job satisfactorily and, if requested, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job, absent undue hardship.

While performing the duties of this job, the employee is regularly required to:

• move about the classroom, school, school grounds, office, and/or off-site locations.
• On some occasions, it may be necessary to move quickly across even or uneven surfaces;
• remain in a stationary position for periods of time;
• operate a computer and other school/office productivity machinery (i.e., iPad, copy machine, computer printer, assistive technology, etc.);
• read material from a computer monitor as well as handwritten or printed matter with or without visual aids;
• position oneself to maintain files and access school/classroom/office materials;
• communicate with others so that information received and given is understood and accurately communicated;
• communicate and collaborate effectively with students, parents, and other staff members in person, via video conference, on the telephone, and/or in writing;
• observe details at close range
• in the school setting, ensure the safety of students;
• multitask and meet multiple demands from several people;
• may need to teach and support students with life skills development such as eating, cleaning, and toileting
• lifting up to and including 25 lbs
• the noise level in the work environment is moderate to loud.
  
  

Supervisory Responsibilities

SELECTION GUIDELINES

• Formal application
• Rating of education and experience
• Oral interviews
• Reference check
• Strong record of work performance in current and previous roles required
• Successful completion of Criminal Records Check (C.O.R.I.), Sexual Offender Record Check (S.O.R.I.), and fingerprints.
  
  

The Natick Public Schools do not discriminate on the basis of age, race, creed, color, religion, nationality, sex, sexual orientation, gender identity, disability, pregnancy and pregnancy-related conditions, physical and intellectual differences, immigration status, homeless status, or any other class protected by law.