Entry Level HR Clerk

The HR Clerk is responsible for providing administrative support for all functional areas of the Human Resources Department. Assist all employees from an employee relations perspective while performing all other assigned administrative functions.  The HR Clerk also ensures that all Easter Seals staff and volunteers are in compliance with the required training upon being hired and annually thereafter.  

 ESSENTIAL FUNCTIONS 

Schedule, coordinate and track required employee training, including new hire and annual companywide training based off funding source, ensuring completed within required timeframes.

• Be an agency First Aid/CPR certified trainer.
• Coordinate, schedule and provide annual & new hire First Aid/CPR training.
• Coordinate and schedule Medication Administration classes for both new hires and recertification with Service Department and DIDD Middle Regional office
• Enter completed renewal training in all HRIS and training systems for tracking.
• Maintain online learning system (Relias).  Ensure all staff are in compliance with training requirements, including annual training, and evidence of completion is up-to-date in Relias.
• Coordinate drug screens, complete references check, for all applicants, volunteers and employees as appropriate.
• Perform new hire orientations as needed, being the initial contact for all new hires. Training all new hires in required system usage.
• Enter all new hires in HRIS system and update any changes to employee records as needed.
• Maintain confidential personnel files and other human resources related information and reporting with audits and updates as needed.
• Ensure all personnel files are complete as required to funding sources and audit ready.
• Assist with personnel/payroll audits.
• Support all internal and external HR related inquiries or requests.
• Produce and submit reports on general HR activity as requested.
• Keep up-to-date with the latest HR trends and best practices.
• Maintain and update any required regulatory postings.
• Other duties as assigned by the Chief Compliance and HR Officer.

 WORK ENVIRONMENT

This position operates in a professional office environment.   This role routinely uses standard office equipment.

 PHYSICAL DEMANDS

• This position requires the employee to regularly talk or hear, stand, walk, use hands to finger, handle or feel, and reach with hands and arms.

 How Work is performed:

• Normal range corrected vision 20/20
• Normal range corrected hearing Normal
• Sitting 60% of the day
• Standing 20% of the day
• Walking  20% of the day

MINIMUM REQUIREMENTS 

Education

 A.A. degree in human resources, business or social services OR equivalent combination of education and relevant job experience

Experience

 At least 1 year of experience required in one or more of the following areas: human resources or training.

 Licenses/certifications

•  Valid driver’s license

• Valid automobile insurance

Competencies

• Demonstrated ability to complete tasks with the highest level of accuracy
• Detail oriented
• Demonstrated ability to organize and prioritize
• Demonstrated ability to use desktop software including MS Word, Excel, PowerPoint and databases

• Excellent written and verbal communication skills
• Ability to work independently with minimal supervision
• Demonstrated ability to use good judgment and maintain confidentiality

• Experience with HRIS systems, preferably ADP

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.