Front Desk Receptionist and Administrative Assistant

Position Overview:

We are seeking a highly organized, reliable, and tech savvy Front Desk Receptionist & Administrative Assistant to manage daily school operations and digital communications. This year round school-based position offers the chance to work in a collaborative environment, support gifted learners, and contribute to a transformative educational experience that builds confidence, resilience, and lifelong skills in every student.

The Front Desk Receptionist & Administrative Assistant serves as the first point of contact for prospective families and visitors, providing a warm, welcoming, and professional presence that reflects the school’s mission and values. This role supports the admissions process from inquiry through enrollment while managing front office operations and daily communications.

Key Responsibilities:

Administrative Front Office & Reception Responsibilities

• Greet and assist all visitors, families, and students in a friendly and professional manner
• Answer and direct phone calls, emails, and general inquiries
• Serve as the primary front-office contact, greeting students, families, and visitors.
• Manage daily administrative tasks, including:
• Attendance tracking
• Scheduling support
• Document organization and filing
• Creating, Maintaining and Updating student and school records, including childcare licensing documentation
• Assist with internal and external school communications.
• Support classroom and campus operations as needed.
• Maintain strict confidentiality of student, staff, and school information.
• Maintain a tidy, organized, and welcoming front office environment
• Manage incoming and outgoing mail, deliveries, and school communications
• Support communication efforts, including newsletters or announcements
• Provide basic first aid to children that get injured or ill during the school day
• Track and Maintain summer camp information and communication
• Open/Close the car gate when children get dropped off or picked up outside of normal arrival and dismissal times

Admissions Support

• Serve as a inital contact for prospective families, explaining the admissions process
• Schedule and coordinate tours, and shadow days
• Help maintain accurate admissions records, applications, and student files
• Assist with enrollment paperwork, contracts, and follow-up communications
• Help track inquiries and applicants
• Support planning and execution of admissions fairs and events (information sessions)

Technology & Systems

• Utilize Microsoft Office Products (Docs, Excel, etc) and Google Workspace (Docs, Drive, Sheets, Calendar) for daily operations and camps.
• Utilize Blackbaud Management Software for Grade Reports, Student Schedules, Attendance and Tuition Billing
• Maintain organized digital files and communication systems.

Communications

• Assist with internal and external school communications.
• Classroom activities
• School events
• Announcements and reminders
• Assist with the Blackbaud calendar and trainings.
• Summer Camp
• Coordinate with administration to ensure messaging is accurate, timely, and appropriate.

Outreach & Community Engagement

• Monitor local events, fairs, and opportunities for possible participation
• Assist in planning and executing participation, such as hosting a table, providing materials, or sharing information
• Track upcoming opportunities and report to leadership for approval and planning

Why This Role Matters

This position plays a key role in ensuring:

• Smooth daily operations
• Clear communication with families
• A strong and consistent public presence for the school
• Administrative support that allows instructional staff to focus on students

Qualifications:

• High school diploma required; associate’s or bachelor’s degree preferred
• Minimum of 1 year experience in an administrative, office, or school-based role preferred.
• Strong organizational, communication, and time-management skills.
• Comfort working in a fast-paced school environment with multiple priorities.
• Proficiency with Google Workspace & Microsoft Office required.
• Dependable, professional, and detail-oriented.
• Must pass a background check and meet state requirements.
• Comfortable working with children
• Ability to maintain confidentiality and professionalism at all times

Preferred Qualifications

• Experience with Blackbaud systems a plus
• Experience in a school or educational setting.
• Familiarity with Canva or similar design tools.
• Experience working with small teams.

Personal Attributes:

• Warm, approachable, and service-oriented demeanor
• Strong organizational and time-management skills
• Ability to work independently and as part of a small team
• Flexibility and willingness to adapt in a dynamic school environment

Pay: $20.00 - $24.00 per hour

Application Question(s):

• Have you worked with children previously?

Ability to Commute:

• Las Vegas, NV 89103 (Required)

Ability to Relocate:

• Las Vegas, NV 89103: Relocate before starting work (Required)

Work Location: In person

Salary : $20 - $24