Accounting Coordinator

Job Title: Accounting Coordinator 

Department: Finance

Job Reports To: Financial Analyst

Status: Non-Exempt

Major Responsibilities/Activities:

• Responsible for processing all accounts payable information in a quick, accurate and efficient manner for the Nashville Predators, Bridgestone Arena, and related entities, including, but not limited to the following:

• Review invoices and expense reports for proper documentation, coding accuracy and proper approvals;
• Enter invoices and expense reports into Intacct (accounting software), Papersave (approval software) and spreadsheets;
• Print and distribute checks;
• Handle vendor inquiries; and
• Manage outstanding check register using online banking portal.

• Manage Purchase Order system.
• Work with clients to ensure trade balances are used and reconciled.
• Monitoring invoices for proper payment of use tax.
• Process refunds from ticketing database.
• Assist with interdepartmental transactions and reconciliations.
• Maintain file of Form W-9s for all entities.
• Assist with coordination of finance department interns.
• Complete third-party requests for W-9s.
• Prepare and distribute Form 1099s; file Form 1096s for all entities.
• Manage petty cash funds for the Nashville Predators and Bridgestone Arena.  Maintain receipts and replenish cash.
• Monitor and make recommendations to improve processes (examples include: hockey equipment tracking, hotel invoicing, employee advances).
• Provide continuous, superior customer service and exceed internal and external customer expectations with service, communication, and urgency.  Likewise, provide creative suggestions and proactive solutions to internal and external customer issues.
• Communicate with supervisors and manage workload and anticipated timeline for completion of tasks.
• Perform other duties as assigned by Accounting Manager, Controller, and other management.

Minimum Requirements:

• Degree in accounting or related field preferred.
• 1 years of relevant experience preferred
• Solid understanding of basic accounting principles.
• Detail oriented and team player.
• Proficient in Microsoft programs (Excel, Word).
• Knowledge of financial management and accounting software required, familiarity with Intacct accounting software a plus.
• Excellent customer service, organizational and time management skills required.
• Ability to work flexible hours a must; overtime may be required.
• Must be able to work at time with limited guidance.
• Must be able to occasionally lift and/or move up to 40 lbs.
• Must have high finger dexterity while performing data entry 75% of the time.
• Must be able to remain in a stationary position to perform the work. Walking; standing; bending; carrying of light items such as paper and office supplies, computer work, and answering phones will be required.
• As a condition of employment, qualified applicant will be subject to a background check, including criminal history, driving history, previous employment verification and character references.

Physical Requirements:

• Ability to sit for extended periods of time.
• Must have finger dexterity to perform Accounting Manager duties.
• Must be able to occasionally lift and move boxes of office equipment, accounting files, etc. weighing up to 20 lbs.
• Ability to wear face mask and/or Personal Protective Equipment (PPE) for long periods of time.

Equipment Used:

• General Office Equipment (e.g. PC, copier, scanner, facsimile machine, calculator, time clock).

Preds Perks: | In addition to medical, dental, vision, and life insurance, all full-time employees of the Nashville Predators and entities are eligible for Preds Perks. These currently include the following: Competitive pay, referral bonuses, 401K eligibility, priority access to event presales, tickets to events (when available), Nashville Locker Room (pro shop) discount, premium pay for overnight shifts, 19 days of paid time off each year, Ford Ice Center programming discount, on demand pay, and bonus potential

Equal Opportunity Employer:  Nashville Predators is an equal opportunity employer. The organization does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, veteran status, or disability status, genetic information, or any other applicable federal or state protected classification. The organization celebrates diversity and is committed to an inclusive environment for all employees.

In order to ensure reasonable accommodation for individuals protected by the Americans with Disabilities Act, as amended, applicants that require accommodation in the job application process may contact Margie Horwitz at mhorwitz@nashvillepredators.com to request an accommodation.