What are the responsibilities and job description for the Catering Operations Assistant position at Napa Flats?
Benefits:
The Catering Operations Assistant supports the planning, coordination, and execution of catering events. This role ensures smooth day-to-day operations by assisting with logistics, client communication, inventory management, and on-site event support. The ideal candidate is organized, detail-oriented, and able to work efficiently in a fast-paced environment. The hours range by season.
Key Responsibilities:
- Employee discounts
- Flexible schedule
- Training & development
The Catering Operations Assistant supports the planning, coordination, and execution of catering events. This role ensures smooth day-to-day operations by assisting with logistics, client communication, inventory management, and on-site event support. The ideal candidate is organized, detail-oriented, and able to work efficiently in a fast-paced environment. The hours range by season.
Key Responsibilities:
- Assist in coordinating catering events from initial booking through execution
- Support communication between clients, kitchen staff, vendors, and delivery teams
- Help prepare event schedules, setup plans, and staffing requirements
- Track inventory of food, beverages, and catering supplies; report shortages
- Assist with packing, loading, and organizing equipment for events
- Provide on-site support during events (setup, service coordination, breakdown)
- Ensure compliance with food safety and sanitation standards
- Handle administrative tasks such as order entry, invoicing support, and record keeping
- Address last-minute changes or issues quickly and professionally
- High school diploma or equivalent (associate or bachelor’s preferred in hospitality or related field)
- Previous experience in catering, hospitality, or event coordination is a plus
- Strong organizational and multitasking skills
- Excellent communication and customer service abilities
- Ability to work flexible hours, including evenings, weekends, and holidays
- Basic computer skills (e.g., email, spreadsheets, scheduling tools)
- Ability to lift and move equipment (often up to 30–50 lbs)
- Time management and attention to detail
- Problem-solving under pressure
- Team collaboration
- Adaptability in fast-paced environments
- Combination of office, kitchen, and event-site settings
- Frequent standing, walking, and lifting
- Fast-paced, deadline-driven atmosphere