What are the responsibilities and job description for the Operations Coordinator position at Nanobiosym?
Position Overview
We are seeking a highly organized, proactive, and detail-oriented Operations Coordinator to support the day-to-day functioning of a fast-paced, technically driven organization. This role is ideal for an early-career professional who thrives on problem-solving, enjoys working across teams, and brings energy, ownership, and responsiveness to everything they do.
The Operations Coordinator will play a central role in vendor management, internal logistics, and process coordination to ensure smooth and efficient business operations.
Key Responsibilities
Vendor & Supplier Management
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Serve as the primary point of contact for vendors, suppliers, and service providers.
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Coordinate onboarding, documentation, and ongoing relationships with external partners.
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Track orders, contracts, and deliverables to ensure timelines and expectations are met.
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Assist with negotiating pricing, managing renewals, and monitoring vendor performance.
Internal Operations Support
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Help manage daily operational workflows to keep teams running efficiently.
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Coordinate facility needs, equipment servicing, and general workplace logistics.
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Maintain organized records, inventories, and operational documentation.
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Identify inefficiencies and recommend practical improvements to processes.
Project & Administrative Coordination
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Support cross-functional initiatives by tracking tasks, timelines, and deliverables.
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Assist leadership with operational planning and execution of internal projects.
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Prepare summaries, reports, and status updates as needed.
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Ensure compliance with internal policies, safety practices, and quality standards.
Organization & Process Management
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Develop and maintain structured systems for tracking supplies, services, and activities.
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Manage multiple priorities simultaneously while maintaining strong attention to detail.
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Help create scalable processes as the organization grows.
Qualifications
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Bachelor's degree or equivalent experience in business, operations, logistics, or a related field.
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1–3 years of experience in operations, coordination, administration, or vendor management (internships welcome).
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Strong organizational and time-management skills with the ability to multitask.
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Excellent written and verbal communication skills.
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Comfortable working in a structured, detail-focused environment.
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Proficiency in Microsoft Office (Excel, Outlook, Word) and familiarity with ERP or purchasing systems is a plus.
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Self-starter mindset with the ability to take ownership and follow through.
What We're Looking For
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High-energy, motivated professional who enjoys being hands-on.
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Naturally organized and responsive, with a "get-it-done" attitude.
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Strong sense of accountability and reliability.
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Comfortable working behind the scenes to make complex operations run smoothly.