Billing Assistant

Job Title: Billing Assistant

Location: Hybrid – Garden City

Job Type: Full-time

Department: Finance & Accounting

Reports To: Receivables and Revenue Operations Manager

Job Summary:

We are seeking a detail-oriented Billing Assistant to join our finance team. The ideal candidate will be responsible for preparing and processing invoices, maintaining accurate billing records, and ensuring timely payment collection.

Key Responsibilities:

• Generate and distribute invoices to customers accurately and on schedule, ensuring all billing information is complete and correct before submission.
• Review customer accounts and billing statements to identify discrepancies, resolve billing issues, and process adjustments or credits as needed.
• Maintain organized records of all invoicing activities, payments received, and outstanding balances in our accounting system.
• Communicate with customers regarding billing inquiries, payment status, and account balances in a professional and courteous manner.
• Process incoming payments through various methods including checks, credit cards, and electronic transfers, and post them to the appropriate accounts.
• Prepare regular reports on accounts receivable, aging reports, and collection activities for management review.
• Collaborate with other departments to obtain necessary billing information and resolve any pricing or service delivery questions.
• Assist with month-end closing procedures related to billing and accounts receivable functions.

Qualifications:

• High school diploma or equivalent required; associate degree in accounting or related field preferred.
• Previous experience in billing, accounts receivable, or general accounting is strongly preferred.
• Proficiency with accounting software and Microsoft Office Suite, particularly Excel.
• Strong numerical aptitude with exceptional attention to detail and accuracy.
• Excellent organizational and time management skills with the ability to prioritize multiple tasks.
• Effective written and verbal communication skills for interacting with customers and team members.
• Ability to maintain confidentiality and handle sensitive financial information appropriately.

Benefits:

• Competitive salary and performance-based bonuses
• Comprehensive health and dental insurance
• 401(k) with company match
• Generous PTO and paid holidays
• Professional development opportunities
• Flexible work environment