Commercial Assistant Property Manager

Job Description – Assistant Property Manager

Join Us in Enriching Communities and Building Legacies

At NAI Select, we believe every property we touch is an opportunity to create lasting value for our clients, our team, and the communities we serve. We are looking for an Assistant Property Manager to be the organizational and administrative backbone that keeps our client services running with excellence.

If you’re organized and thrive in a dynamic environment, this is your chance to contribute to a company guided by the values of Courage, Excellence, Doing the Right Thing, and Generosity.

About Us

NAI Select is a locally owned, full-service commercial real estate company serving the Treasure Valley and Southern Idaho. As part of NAI Global - a worldwide leader with nearly 400 offices - we combine localized expertise with a global support network. We specialize in commercial property sales, leasing, and property management services.

About This Position

The Assistant Property Manager is a vital role at NAI Select. You will provide essential administrative support that helps our team deliver results for our clients and ultimately achieve our core focus: Enriching Communities and Building Legacies.

Essential Responsibilities

Property Management Support

• Coordinate new tenant correspondence (welcome letters, deposits, rent, etc.)
• Manage initial review and approval of invoices
• Order background checks for prospective tenants
• Receive, input, and track tenant work orders, dispatching vendors as needed
• Maintain lease tracking worksheet and manage document distribution
• Track and manage invoicing process for renewal commissions and extra services
• Receive, input, and track certificates of insurance for tenants and vendors
• Assemble and distribute monthly property financial report packages
• Assist in preparing proposals, agreements, contracts, and lease summaries
• Complete annual Secretary of State filings

Administrative Support

• Provide general office support including scanning, copying, filing, and preparing correspondence
• Assist team members with special projects and tasks as assigned

Knowledge, Skills & Abilities

• Proficiency with Adobe Acrobat Pro and Microsoft Office Suite (Word, Excel, Outlook). Adobe Creative Suite experience a plus.
• Minimum 3 years of administrative experience in a professional, customer-service-focused industry
• High school diploma or equivalent required; AA or Bachelor’s degree preferred
• Dependable, punctual, and consistent in attendance
• Positive outlook and professional demeanor
• Strong attention to detail, accuracy, and organization
• Ability to thrive under pressure in a fast-paced environment
• Effective communicator - both written and verbal
• Works independently and collaboratively as part of a team

Workplace Conditions

• Full-time, in office Monday - Friday, 8:00 a.m. to 5:00 p.m.
• Work is in an office setting
• Must be comfortable sitting at a desk and working on a computer for extended periods
• Occasionally may lift up to 50 lbs. (files, office supplies, etc.)

Compensation

Compensation for this position is $45,000 - $60,000 DOE and includes paid time off and great medical (with bronze, silver and gold tiers), vision and 401K benefits. We also have a corporate Chaplain that visits once a week to assist employees that want this type of support. We truly care about the physical, mental, and spiritual well-being of our employees!

Why Join Us?

Our Core Values of Courage, Doing the Right Thing, Excellence and Generosity underly everything we do and say. At NAI Select, you’ll be part of something bigger than a job. You’ll join a team committed to creating meaningful impact through commercial real estate. Here, Enriching Communities and Building Legacies isn’t just a statement - it drives work we do every day!