What are the responsibilities and job description for the Commercial Real Estate Sales Support Specialist position at NAI Long Island?
Company Description NAI Long Island, an affiliate of NAI Global, specializes in matching clients with commercial properties for expansion, relocation, and investment across Long Island’s office, industrial, retail, and land markets. The firm advises governmental agencies, corporate tenants, landlords, developers, investors, and lending institutions through market reports, analysis, and consulting services. With extensive experience in landlord and tenant representation, NAI Long Island has sold or leased hundreds of properties and provides a clear view of regional commercial real estate availability. Backed by NAI Global’s worldwide network of more than 375 offices and 6,000 professionals, the firm offers access to comprehensive resources and market intelligence. This global support underpins billions of dollars in annual commercial real estate transactions and large-scale property and facility management operations.
What You’ll Do
The Sales Support Specialist provides operational and administrative support to agents and brokers, assisting with the back-end transaction process for buying, selling, and leasing commercial properties.
Broker Support:
- Organize files, prepare documents, and assist with general administrative duties.
- Create marketing collateral, including proposals, listing flyers, brochures, and offering memorandums.
- Manage property listings across online platforms, social media, and press releases.
- Oversee property signage, email marketing campaigns, and open house coordination.
Client Coordination:
- Communicate with clients via phone and email to answer inquiries.
- Provide updates on property listings and transactions.
General Office Support:
- Front Desk & Reception: Greet visitors, answer and route phone calls, and respond to general emails.
- Mail & Shipping: Process incoming mail and packages, prepare outgoing shipments, and coordinate courier pickups.
- Inventory & Supplies: Monitor stock levels and reorder office and kitchen supplies as needed.
Qualifications & Skills
- Tech-savvy with proficiency in MS Office (Word, Excel), CRMs, databases, design tools (Canva), and AI applications (e.g., Google Gemini).
- Strong organizational, communication, and multitasking abilities with high attention to detail.
Schedule
Monday-Thursday 9-4 PM in our Islandia, NY office (some flexibility here)