Closeout Coordinator

Originally founded as a small construction company in 1949, Nabholz is now a team of more than 1,900 industry leading professionals working together to serve our clients, communities, and each other. Over the last 75 years, we've grown into a national multi-service contractor offering a full range of construction, industrial, civil, and environmental services. 

We are proud to offer you:

• Medical, Dental and Vision Care
• 401(k) Retirement Savings Plan with Company Matching Contributions
• Long-Term Disability Insurance
• Company-Paid Life Insurance
• Supplemental Voluntary Life and Accidental Death and Dismemberment Insurance
• Dependent Voluntary Life Insurance
• Accident Recovery
• Flexible Spending Accounts
• Paid Holidays and Vacation
• Direct Deposit
• Wellness Program with Incentives

Summary: 

A Closeout Coordinator is responsible for developing positive relationships with Operations Leadership & Project Teams; undertaking various support activities as directed by the Closeout Department including communicating and coordinating with local Project Teams; document preparation, collection, and organization; and other tasks.    

Essential Duties and Responsibilities: 

Manage administrative support functions and more complex tasks including establishing relative 
priorities of current and anticipated workload, organizing, and conducting assignments according to 
deadlines 
Point of contact for closeout questions and guidance for Project Teams 
Understand closeout requirements based on project plans and specifications 
Prepare closeout logs in PM software based on Nabholz standards and construction documents 
Prepare internal closeout documents 
Collect closeout documents from subcontractors 
Communicate about closeouts with subcontractors via email & phone 
Coordinate, schedule, and record Owner training of building systems 
Conduct closeout check-in meetings with Project Teams 
Prepare closeout websites for distribution to clients 
Potentially present completed closeout sites to clients 
Set up o-ice systems including file maintenance, correspondence deadlines, and project 
management for own work 
Run/provide monthly closeout reports 
Participate in special activities, committees, and events as requested 
Attend training sessions & seminars 
This job is safety sensitive for medical marijuana purposes 
This position requires driving a personal vehicle on behalf of the company or a company vehicle; 
therefore, the applicant must successfully complete a motor vehicle records check, possess and 
maintain a current, valid driver's license in their state of residence, and immediately self-report 
convictions/violations/tickets to the DOT Compliance Specialist as per Company Policy. Any negative 
change in the status of the employee's driving record may result in the revocation of the employee's 
privilege to drive for the company. 
All other tasks as assigned 

Education/Skill Requirements:

Educational and experience requirements include 1-2 years construction, business, or technical training.

• Self-motivated, takes initiative, willingness to learn.
• Excellent communication (written and oral) skills.
• Maintain organization of department files.
• General knowledge of CSI specifications, construction documents, means & methods.
• Knowledge of office routines and business machines.
• Familiarity with Microsoft Office and Procore Project Management software, a plus.

Physical Demands:

• Ability to continuously sit, stand, or walk.
• Ability to bend, squat, climb stairs, and lift frequently.
• Ability to lift up to 25 pounds occasionally.

 Work environment:

• Office, cubicle, workstation, or job site, job trailer.

AA/EOE. Women, Minorities, Veterans, and Disabled People Encouraged to Apply

Nabholz is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, color, religion, sexual orientation, national origin, cultural heritage, ancestry, political belief, age, marital status, pregnancy, physical or mental disability, protected veteran status or any other characteristic protected by federal, state or local laws.

Employment at Nabholz is subject to post offer, pre-employment drug testing. Nabholz is a drug-free workplace and an E-Verify employer. The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.