What are the responsibilities and job description for the Administrative Assistant position at Nabholz Construction Services?
Originally founded as a small construction company in 1949, Nabholz is now a team of more than 1,900 industry leading professionals working together to serve our clients, communities, and each other. Over the last 75 years, we've grown into a national multi-service contractor offering a full range of construction, industrial, civil, and environmental services.
We are proud to offer you:
- Medical, Dental and Vision Care
- 401(k) Retirement Savings Plan with Company Matching Contributions
- Long-Term Disability Insurance
- Company-Paid Life Insurance
- Supplemental Voluntary Life and Accidental Death and Dismemberment Insurance
- Dependent Voluntary Life Insurance
- Accident Recovery
- Flexible Spending Accounts
- Paid Holidays and Vacation
- Direct Deposit
- Wellness Program with Incentives
Summary:
The Administrative Assistant position is responsible for a variety of daily tasks and activities that are essential to the smooth operation of the Business Unit. This position handles a wide variety of tasks requiring high attention to detail, accurate data entry, and effective prioritization and escalation of administrative issues. This position also provides backup support to Project Management Assistants (PMA).
Essential Duties and Responsibilities:
- The Administrative Assistant shall conform to applicable corporate policies & procedures, uphold ethical standards, and exemplify corporate values. Specific job duties include, but not limited to:
- Ensure all external & internal communications are handled promptly and in a professional manner.
- Maintain filing systems and perform various data entry, processing, copying, and timely distribution of project information.
- Organize and ensure completeness and accuracy of project-related and administrative materials and documents.
- Prepare various documents as required, e.g., letters, reports, memos, lists, etc. May entail producing confidential documents.
- Answer phones; take and forward messages. May answer routine questions and provide follow through on routine requests.
- Prioritize work, accordingly, escalate issues as needed, and build working relationships with other departments.
- Schedule meetings as requested.
- Prepare and update itineraries, agendas, phone/contact lists, and vacation calendar.
- Coordinate and process general administrative work for signature.
- Responsible for maintaining and ordering sufficient stock of office supplies and other materials as required for the department.
- Assist with close out documents (as-built drawings, warranties, operating manuals, shop drawings, etc.).
- Assure discreet handling of all company business.
- This job is safety sensitive for medical marijuana purposes.
- All other tasks as assigned.
Education/Skill Requirements:
- Educational and experience requirements include High school diploma plus a minimum of two years of proven office/secretarial or clerical experience.
- Possess computer skills and have a strong working knowledge of the following programs: Microsoft Excel, Word, Outlook, PowerPoint & Adobe Acrobat; knowledge of construction software is a plus.
- Must have excellent communication skills, both written and oral.
- Must have strong organizational skills, multitasking capabilities, attention to detail and interpersonal skills.
- Knowledge of office routines and business machines.
Physical Demands:
- Ability to continuously sit, stand, or walk.
- Ability to bend, squat, climb stairs, and lift frequently.
- Ability to lift up to 5 pounds often and up to 25 pounds occasionally.
Work environment:
- Office, cubicle, or workstation.
AA/EOE. Women, Minorities, Veterans, and Disabled People Encouraged to Apply
Nabholz is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, color, religion, sexual orientation, national origin, cultural heritage, ancestry, political belief, age, marital status, pregnancy, physical or mental disability, protected veteran status or any other characteristic protected by federal, state, or local laws.
Employment at Nabholz is subject to post offer, pre-employment drug testing. Nabholz is a drug-free workplace and an E-Verify employer. The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.