What are the responsibilities and job description for the Events Specialist position at N-able?
Why N-able
At N-able, we’re not just helping businesses be secure —we’re redefining what it means to be cyber resilient. Our end-to-end platform blends AI-powered capabilities and flexible tech stacks, so customers can manage, secure, and recover with confidence. But the real power behind it all? Our people. We’re a global crew of N-ablites, who love solving complex problems, sharing knowledge, and delivering solutions that actually make a difference. If you're into meaningful work, fast growth, and a team that’s got your back, you’ll be surrounded by people who believe in what they do—and in you.
The Events Specialist is responsible for planning, coordinating, and executing high-impact events that increase brand visibility, deepen customer engagement, and support business objectives. This role manages end-to-end event logistics including booth operations, staffing, shipping, swag inventory, and vendor relationships while ensuring events are delivered on time, within budget, and to the highest quality standard. Travel is required up to 25%.
What You'll Do
Event Planning & Execution
What You'll Bring
At N-able, our mission is to protect businesses against evolving cyberthreats with an end-to-end cyber resilience platform to manage, secure, and recover. Our scalable technology infrastructure includes AI-powered capabilities, market-leading third-party integrations, and the flexibility to employ technologies of choice—to transform workflows and deliver critical security outcomes. Our partner-first approach combines our products with experts, training, and peer-led events that empower our customers to be secure, resilient, and successful.
At N-able, we’re not just helping businesses be secure —we’re redefining what it means to be cyber resilient. Our end-to-end platform blends AI-powered capabilities and flexible tech stacks, so customers can manage, secure, and recover with confidence. But the real power behind it all? Our people. We’re a global crew of N-ablites, who love solving complex problems, sharing knowledge, and delivering solutions that actually make a difference. If you're into meaningful work, fast growth, and a team that’s got your back, you’ll be surrounded by people who believe in what they do—and in you.
The Events Specialist is responsible for planning, coordinating, and executing high-impact events that increase brand visibility, deepen customer engagement, and support business objectives. This role manages end-to-end event logistics including booth operations, staffing, shipping, swag inventory, and vendor relationships while ensuring events are delivered on time, within budget, and to the highest quality standard. Travel is required up to 25%.
What You'll Do
Event Planning & Execution
- Support the full lifecycle of trade shows, some field events and some customer-facing activations.
- Develop and follow event project plans, timelines, and checklists to ensure flawless execution.
- Coordinate with internal stakeholders (Marketing, Sales, Product, Leadership) to align event strategy with business goals.
- Manage booth design, layout, upgrades, and maintenance in partnership with external vendors.
- Oversee booth setup and teardown, ensuring compliance with venue regulations.
- Coordinate electrical, Wi-Fi, furniture, AV equipment, and other onsite services.
- Plan and execute the shipment of booth materials, equipment, and swag to/from event locations.
- Maintain an accurate inventory of event assets and ensure timely replenishment.
- Track shipments and proactively identify risks or delays.
- Coordinate event staffing schedules, travel, and training materials.
- Provide onsite event support, including vendor management, attendee engagement, and problem resolution.
- Serve as the primary point of contact for staff before, during and after events.
- Oversee swag sourcing, ordering, branding, and quality control.
- Maintain a centralized inventory system and manage fulfillment for field teams.
- Evaluate swag effectiveness and recommend new items based on event performance and audience feedback.
- Develop and manage event budgets, tracking expenses and ensuring cost control.
- Source, negotiate, and manage vendors (booth builders, printers, shipping partners, agencies, etc.).
- Produce post-event budget reconciliations and ROI analyses.
- Track event performance metrics, lead generation, engagement, and overall impact.
- Prepare post-event reports that summarize outcomes, insights, and recommendations.
- Maintain event calendars, documentation, and internal communication channels.
- Lead the planning and execution of some company-hosted events, including workshops, roundtables, and in-person experiences.
- Source, evaluate, and secure venues that meet event objectives, budget requirements, and logistical needs.
- Build and manage event registration pages, ensuring accurate event details, clear attendee workflows, and seamless integration with marketing and CRM systems.
- Coordinate with internal teams and external partners to identify, recruit, and confirm event speakers or presenters.
- Collaborate with speakers to gather bios, session content, promotional materials, and logistical requirements.
- Oversee event timelines, run-of-show materials, and production needs to ensure flawless execution.
- Monitor registration trends, attendee engagement, and capacity limits; adjust promotional strategies as needed.
- Support post-event processes including reporting, lead management, follow-up communication, and lessons-learned documentation.
What You'll Bring
- 2-5 years of experience in event coordination, trade show management, or marketing operations (experience level customizable).
- Strong organizational and project-management skills with exceptional attention to detail.
- Experience managing budgets, vendors, and event logistics.
- Ability to lift, move, and transport event materials as needed.
- Excellent communication, interpersonal, and problem-solving skills.
- Proficiency with project-management tools and CRM/marketing systems (e.g., Microsoft Project, Salesforce).
- Ability to travel up to 25%.
- Experience in B2B technology, SaaS, or similar industries.
- Knowledge of trade show regulations and booth best practices.
- Creative mindset with an eye for brand representation and attendee experience.
- Ability to work independently in a fast-paced, deadline-driven environment.
- Discounted gym access at several local facilities
- FuN-raising opportunities as part of our giving program
- N-ablite Learning - custom learning experience as part of our investment in you
At N-able, our mission is to protect businesses against evolving cyberthreats with an end-to-end cyber resilience platform to manage, secure, and recover. Our scalable technology infrastructure includes AI-powered capabilities, market-leading third-party integrations, and the flexibility to employ technologies of choice—to transform workflows and deliver critical security outcomes. Our partner-first approach combines our products with experts, training, and peer-led events that empower our customers to be secure, resilient, and successful.