Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace culture.

Responsibilities

• Greet visitors at the front desk with professionalism and warmth, managing multi-line phone systems with excellent phone etiquette.
• Handle incoming calls, direct inquiries, and provide outstanding customer service support.
• Manage calendar scheduling, appointment setting, and coordinate meetings using Microsoft Office and Google Workspace tools.
• Perform data entry, filing, and maintain accurate records using computer literacy skills, including QuickBooks and other office management software.
• Support bookkeeping tasks such as invoicing, expense tracking, and basic financial record keeping.
• Assist with clerical duties such as proofreading documents, managing correspondence, and organizing office supplies.
• Provide personal assistant support when needed, including travel arrangements and task prioritization to optimize time management.

Requirements

• Proven office experience with strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Excellent typing speed and data entry skills for efficient record keeping.
• Experience with multi-line phone systems, customer service, and phone etiquette.
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members.
• Knowledge of QuickBooks or bookkeeping experience is desirable.
• Strong organizational skills coupled with effective time management strategies.
• Previous clerical or administrative experience in a professional setting preferred.
• Familiarity with office management tasks such as filing, proofreading, and calendar management.
• Personal assistant or medical/dental receptionist experience is advantageous but not required. Join us to be part of a lively team that values proactive support, clear communication, and a positive work environment! This role offers the chance to grow your administrative expertise while making a meaningful impact every day.

Job Types: Full-time, Part-time, Temporary, Temp-to-hire

Pay: $15.00 - $20.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $15 - $20