Accounting Clerk/Administrative Assistant

Job Overview

Accounting Clerk

Department: Accounting/Finance Reports To: Controller Employment Type: Full-Time

About the Role

Our law firm is seeking a detail-oriented and reliable Accounting Clerk to support the day-to-day financial operations of the firm. This role is essential to ensuring accurate and timely processing of client payments, firm disbursements, and financial recordkeeping. The ideal candidate is organized, discreet, comfortable handling client-facing communication, and able to work closely with the Controller on a variety of accounting functions.

Job Responsibilities

· Process client payments through the firm's online transaction/payment portal

· Answer incoming phone calls from clients regarding billing, payments, and account inquiries

· Prepare and deposit checks received from clients and other parties

· Prepare and issue checks for attorney disbursements, vendor payments, and firm expenses

· Accurately record all financial transactions in the firm's legal practice management/accounting software

· Reconcile transactions between the payment portal, bank deposits, and legal software records

· Make outbound collections calls to clients with past-due balances and document collection efforts

· Assist attorneys and staff with billing questions and account status

· Assist the Controller with ad hoc duties

· Maintain confidentiality of sensitive client and firm financial information

Job Requirements

· High school diploma required; Associate's or Bachelor's degree in Accounting, Finance, or related field preferred

· 1–3 years of experience in accounting, bookkeeping, or a similar administrative/finance role (law firm experience a plus)

· Experience with legal practice management or legal billing software (e.g., Clio, Practice Panther, Tabs3, Aderant, or similar) preferred

· Proficiency in Microsoft Excel

· Strong data entry accuracy and attention to detail

· Excellent verbal and written communication skills, including comfort with client-facing phone calls and collections conversations

· Ability to handle sensitive financial and client information with discretion and professionalism

· Strong organizational skills and ability to manage multiple tasks and deadlines

· Basic understanding of accounting principles (accounts receivable/payable, trust/escrow accounting a plus)

· Ability to work independently as well as collaboratively with the Controller and attorneys

· Reliable, punctual, and able to maintain a professional demeanor in a client-service environment

Preferred Qualifications

· Familiarity with IOLTA/trust accounting rules and requirements

· Prior experience in a law firm or professional services environment

· Experience with collections processes and client communication

Join us to be part of a dedicated team that values precision, integrity, and proactive support! This role is perfect for someone eager to grow their accounting expertise within a collaborative environment that champions professional development and operational excellence.

Pay: $20.00 - $22.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person

Salary : $20 - $22