Administrative Assistant/Program Coordinator

My Village Learning Center is seeking a highly organized, detail-oriented Administrative Assistant/Program Coordinator to support the Center Director with the daily administrative operations of our licensed childcare center.

This position is ideal for someone who enjoys working in a fast-paced environment, has excellent customer service skills, and takes pride in keeping systems organized and running efficiently.

Responsibilities

· Answer phones and greet families in a professional and welcoming manner.

· Assist with enrollment packets and new family onboarding.

· Maintain children’s files and ensure documentation is complete and organized.

· Scan, upload, and file licensing and program documents.

· Prepare paperwork for state licensing visits and accreditation.

· Assist with attendance records and daily reports.

· Monitor office supplies and place orders as needed.

· Prepare newsletters, flyers, and parent communications.

· Schedule meetings and maintain calendars.

· Assist with data entry and recordkeeping.

· Support family events and special programs.

· Help organize staff training materials and personnel files.

· Perform other administrative duties as assigned by the Center Director.

Qualifications

· High school diploma or GED required (Associate’s degree preferred).

· Previous administrative or office experience required.

· Experience in a childcare, school, or educational setting is preferred.

· Strong computer skills, including Microsoft Word, Excel, and Google Workspace.

· Excellent written and verbal communication skills.

· Strong organizational skills with great attention to detail.

· Ability to multitask and prioritize responsibilities.

· Professional appearance and positive attitude.

· Must successfully pass all required Maryland childcare background clearances.

We Are Looking For Someone Who Is:

· Friendly and welcoming to families

· Highly organized

· Self-motivated

· Dependable

· Confidential and trustworthy

· A team player with excellent customer service skills

· Comfortable working in a fast-paced childcare environment

Pay: $18.00 - $22.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Professional development assistance

Experience:

• Administrative: 1 year (Preferred)

Work Location: In person

Salary : $18 - $22