What are the responsibilities and job description for the Office Secretary position at My Garage And Gates?
Job Overview
We are seeking a dynamic and highly organized Office Secretary to join our team! This vital role is the heartbeat of our administrative operations, ensuring smooth daily functions and providing exceptional support to our staff and visitors. The ideal candidate will bring energy, efficiency, and a proactive attitude to manage office tasks seamlessly. If you thrive in a fast-paced environment and excel at multitasking, this is your opportunity to contribute to a vibrant workplace where your skills make a real difference!
Duties
- Treat and interact with staff and clients with professionalism, providing excellent front desk customer service and maintaining a welcoming atmosphere.
- Manage multi-line phone systems, directing calls accurately and courteously while taking detailed messages when needed.
- Handle administrative tasks such as but not limited to collecting payments, data entry, and maintaining organized records
- Oversee calendar management, scheduling appointments, meetings, and coordinating events efficiently.
- Management of lead income for new and existing client appointments including leads from paid ads and CRM program.
Skills
- Experience with office tasks, clerical tasks, and administrative support in a professional setting.
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry skills.
- Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
- Exceptional phone etiquette with experience handling multi-line phone systems and providing customer support.
- Bilingual abilities are highly desirable to serve diverse client needs effectively.
- Attention to detail for proofreading documents, managing filing systems, and ensuring accuracy in all work.
- Experience with calendar management skills to coordinate schedules smoothly.
Join us as an Office Secretary where your organizational talents will keep our office running like clockwork! Your proactive approach will help foster a positive environment while supporting our team’s success every day.
Pay: From $18.00 per hour
Work Location: In person
Salary : $18