Project Coordinator - Immediate Opening

Assistant Project Coordinator Job Duties and Responsibilities

• Assist in the planning & scheduling for maintenance services on buildings
• Assist in management decisions for assigned projects
• Help coordinate and manage projects from bid to completion
• Review project details and contribute ideas for reducing project costs
• Carry out daily operational tasks in an effective and timely manner
• Facilitate communications between office and contractors
• Track and directly report project status updates to upper management
• Help problem solve issues and suggest ways to improve projects
• Organize, file, and maintain all current project documents
• Enter information into and manage project data
• Assist in ensuring compliance with necessary project specifications & safety
• Help create, manage, and maintain project budgets and payouts to contractor
• Submit project billing summary & other documents immediately upon project completion
• Coordinate and execute daily administrative tasks
• Follow all systems, procedures and processes established by management
• Help create and adhere to project timelines and calendars
• Schedule meetings, phone calls, site visits etc.
• Consult with and gather information from clients and contractors, etc.
• Maintain positive contractor, vendor and client relationships
• Ensure all projects are completed as scheduled and meeting all goals of client

Assistant Project Coordinator Requirements and Qualifications

• Bachelor’s in business management or project management field preferred
• 2 years experience in project management or facilities management
• Knowledgeable in service industry or facilities maintenance
• Proficient in Microsoft Office Suite - Excel & Word
• Proficient in Acrobat Adobe
• Proficient in Google Maps & Google Earth
• Organized and detail-oriented
• Memory is a must have skill for this position
• Ability to track tasks and be persistent in completing tasks
• Takes initiative in order to ensure productivity in getting tasks completed
• Skilled collaborator
• Ability to negotiate payouts with contractors & reduced costs with vendors
• Excels in a high-paced work environment
• Completes their tasks and willing to help with team tasks
• Ability to multi-task effectively
• Strong communication skills both oral and written
• Focused and supportive to management at all times
• Professional manners and behaviors with co-workers at all times
• Takes accountability and responsibility for mistakes made
• Learns from mistakes and finds solutions to prevent them in the future
• Self-starter who works well independently or with a team
• Adaptable and calm under pressure
• Expert problem solver
• Positive Attitude

Job Types: Full-time, Permanent

Pay: $33,280.00 - $41,600.00 per year

Benefits:

• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: One location

Salary : $33,280 - $41,600