What are the responsibilities and job description for the Proposal Coordinator position at MW Strategy Group, LLC?
Company Description MW Strategy Group, LLC is a specialized consulting firm that helps organizations accelerate their marketing and business development efforts through expert insights and hands-on execution. The firm focuses on strategic marketing guidance, proposal refinement, platform integration, operations strategy, and training to build high-performing marketing teams while reducing the load on operations staff. With more than 25 years of experience in AEC industry marketing and business development, MW Strategy Group brings deep expertise in growth, market positioning, and operational optimization. Founded to deliver personalized, actionable strategies for diverse business lines and market challenges, the firm partners closely with clients to enhance performance and maintain a competitive edge. MW Strategy Group is driven by a commitment to empowering professionals and organizations to win more work and achieve sustainable growth.
Role Description We are looking for a full time Proposal Coordinator that would work directly for a client of MW's under the oversight of MW. This position is responsible for coordinating the end-to-end proposal process, including organizing RFP documentation, developing proposal timelines, and collaborating with internal stakeholders to gather content. Daily responsibilities include drafting and editing proposal materials, ensuring compliance with RFP requirements, maintaining proposal templates and content libraries, and tracking proposal status and deliverables. The role also involves supporting marketing and business development initiatives by preparing qualification packages, assisting with presentations, and contributing to continuous improvement of proposal processes and standards.
Qualifications
- Demonstrated proficiency in proposal coordination and proposal management for professional services or AEC-related work.
- Strong skills in proposal preparation and proposal writing, including structuring content and tailoring messaging to client needs.
- Experience working with RFP documents, including interpreting requirements and ensuring compliant, complete submissions.
- Excellent written and verbal communication skills, with strong attention to detail, organization, and time management.
- Ability to manage multiple deadlines, collaborate with cross-functional teams, and maintain accurate records of proposal activities.
- Proficiency with standard office and collaboration software (e.g., Microsoft Office, PDF tools, InDesign) and comfort learning new platforms.
- Bachelor’s degree in marketing, communications, business, or a related field, or equivalent combination of education and experience.
- Prior experience in the AEC industry or professional services marketing is preferred but not required.