What are the responsibilities and job description for the Administrative Assistant position at MVG?
The Microwave Vision Group (MVG) offers cutting-edge technologies for the visualization of electromagnetic waves. Enhancing the speed and accuracy of wireless connectivity testing, as well as the performance and reliability of anechoic and EMC technologies, our systems are integral to meeting the testing challenges of a fully connected world.
The Group employs nearly 650 people and operates from 12 subsidiaries around the world to deliver to the most prestigious customers in the Telecom (Huawei, Samsung, Sony...), Aeronautics (Thales, Boeing,), Space (Space X,) and Automotive (BMW, Peugeot, Renault,) sectors.
Its turnover exceeds €100 million and is divided between Asia, the United States and Europe with continuous growth for many years.
MVG is a growing and looking for a General Administrative Assistant to support our Customer Service Team. The General Administrative Assistant will provide day-to-day operational support to the service team, ensuring efficient communication, smooth workflow, and timely coordination of service-related activities. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.
Responsibilities
- Monitor and respond to incoming emails, ensuring timely and professional communication.
- Manage and track door access requests, visitor approvals, and related security protocols.
- Create, submit, and track work orders for the service team, ensuring accuracy and follow-through.
- Maintain documentation, logs, and administrative records as required.
- Coordinate with internal staff and external visitors to support scheduling and access needs.
- Assist with general office tasks such as filing, data entry, scheduling, and document preparation.
- Support the service team with administrative tasks related to projects, maintenance activities, and customer requests.
- Provide backup coverage for other administrative functions as needed.
- Work with Service Managers to develop quotes for Maintenance Contract and Service Efforts
- Collaborate with the Sales department to align with customer responses and contract status
Qualifications
- Previous administrative experience preferred.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities with attention to detail.
- Comfort with email management systems, access control platforms, and Microsoft 365 software.
- Professional, reliable, and able to work independently as well as part of a team.
If you are interested in this opportunity, send a Word or PDF version of your resume to: joseph.moore@mvg-world.com