What are the responsibilities and job description for the Business Assistant position at Mussett Nicholas & Associates?
Who We Are
At MNA, we provide customized engineering and architectural consulting services to a diverse range of clients, from education and biopharma to industrial projects. We take pride in our attention to detail, personalized client service, and delivering superior results on every project. Join a team that values collaboration, precision, and a passion for excellence.
About the Role
We are seeking a Business Assistant to support our Business Manager with key accounting and administrative tasks. This is a hands-on, on-site role where you will play a critical part in maintaining accurate financial records, coordinating suppliers, managing inventory, and ensuring compliance with licensing and sales tax requirements. If you’re organized, detail-oriented, and enjoy working in a dynamic environment, this role is for you!
Key Responsibilities
Accounting & Finance:
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Maintain accounts receivable and accounts payable, including invoice creation, payment processing, and discrepancy resolution.
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Support general ledger tasks: reconciliations, journal entries, and bank statement reviews.
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Assist in producing monthly, quarterly, and annual financial reports.
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Serve as backup for payroll processing.
Inventory & Purchasing:
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Monitor, count, and order job supplies; track deliveries and shipments.
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Generate purchase orders, packing slips, and maintain supplier accounts.
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Prepare credit applications as needed.
Compliance & Licensing:
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Ensure timely filing of sales tax.
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Manage and track business and professional licenses.
Administrative Support:
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Perform clerical duties, organize files, and draft communications.
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Assist with client statements and monitoring collections.
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Take on additional duties as assigned.
Qualifications
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5 years of relevant experience.
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Proficiency in MS Office applications; QuickBooks experience preferred (Deltek Ajera a plus).
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Strong organizational skills, attention to detail, and ability to multitask.
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Excellent written, verbal, and interpersonal communication skills.
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Ability to handle sensitive information confidentially.
Why You’ll Love Working Here
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Be part of a collaborative, detail-oriented team that values your contributions.
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Opportunity to gain exposure across accounting, operations, and compliance.
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On-site role with structured hours, promoting work-life balance.
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Work with a diverse client base and on projects that make a real impact.
Ready to Join Us?
Apply today and become a valued member of our team!