On Site Coordinator for Music House

We are seeking applications for an On-Site Coordinator Position. This position is an hourly non-exempt position of 20 hours a week. There is a requirement to be on-site at assigned school locations during scheduled programming, and flexibility to work from home during non-programmed hours. Submit your with a cover letter and an updated resume, by April 30th, 2025 to be considered for this position. Please see the details below.

Music House At School On-Site Coordinator supports Music House At School Performing Arts Program by being on-site at select At-School locations to support students, teachers, and families during our before and after school music, dance, theater, and art classes located in Chicago schools. The On-Site At School Coordinator will be present at morning and/or afternoon classes to ensure the success of the Music House At School program through the following ways:

Knowledge Required

• Effective educational approaches
• Behavior management tools
• Engagement strategies for ages 0-12
• Skills & Abilities
• Manage & Engage a classroom of 20 students.

Other Qualities and Characteristics

• Positive, calm, confident demeanor.
• Willingness to learn skills, programs, software, approaches.
• Eagerness to create communities and positive culture within a team.
• Personable and outgoing.
• Adaptable and flexible.
• Able to self-motivate and self direct, managing their own work load.
• Innovative and creative.
• Willingness to ask for help or support as needed.
• Coordination and monitoring - ability to assess the success of program based on Music House Values and make adjustments as needed so as to continually make improvements.
• Active Listening - gives full attention to what other people are saying, takes time to understand points being made, and clarifies or follows up as needed.
• Organization - has systems for keeping track of information, and creates new systems as necessary to help support others.
• Compassion and empathy - ability to relate to others.
• Sense of humor- ability to laugh, even in times of stress.
• Writing skills- ability to write a concise, polite, and professional email.
• Verbal Skills- ability to communicate to parents and co-workers effectively, compassionately, and professionally.
• Proactivity- attends to matters before they become issues.
• Efficient in modern technologies: Canva, Google Suite, general ability to create using software with ease and ability to research or create new systems.

On-Site Coordinator will:

• Communicate and uphold all policies, procedures, and standards of the Music House At School program, and provide support to teachers, students, and families to do the same.
• Uphold high standards of classroom management and engagement by providing consistent hands on support and maintaining communication between teachers, students, and families.
• Monitor teacher approaches, lesson presentation, and effectiveness in the classroom and support teachers as needed to deliver effective and high quality instruction.
• Manage teacher time and support teachers to meeting standards of quality within our at-school programming.
• Send Glows and Grows to teachers at least once a semester, and more as needed, to help improve teacher approaches.
• Ensure attendance has been taken by all teachers on a daily basis.
• Ensure that an appropriate substitute teacher has been secured if a teacher is out, or subs the classes themselves if necessary.
• Assist with onboarding new teachers and finding replacement instructors at assigned schools as needed.
• Conduct MHAS Zoom Orientations
• Co-teach and/or observe provide feedback until the new instructor feels comfortable teaching independently.
• Update systems with class or instructor changes as needed; Jackrabbit instructor assignment, school info document, teacher group text, and updating Gcal event description.
• Monitor class progress and send home updates to parents on a weekly basis.
• Remind teachers to talk to parents before and after school about student behavior, progress, and goals, and assist teachers with parent communication if needed.
• Support teachers with lesson planning and classroom management, and collaborate with co-supervisors to help accomplish this when needed.
• Deliver instruments, materials, and other supplies needed for a school and monitor student/teacher needs on a weekly basis.
• Get to know all students within their program by name and build relationships with students and student families through phone calls, discussions after school, and more.
• Instrumental: Ensures students have appropriate sizing and emails parents if a new instrument is needed.
• Maintain engaging supervision of all students and teachers before classes begin, and oversee dismissal to ensure late pickup parents are contacted and properly charged.
• Communicate and collaborate with school admin as needed regarding important info. such as classroom assignments, pickup/dismissal locations, performances, appropriate use of classroom spaces, and more.
• Coordinate and lead 2 performances per year at each assigned school.
• Remind teachers, parents, and students about important events such as studio classes that we are advertising, upcoming days off of school, performances, etc.
• Empower teachers, students, and parents to reach their full artistic potential!

Pay: $25 hourly for all admin work, teacher rate paid when the OSC is required to sub a class.

Job Type: Part-time, 20 hours/week, 4 hours a day- before school and/or after school any time between 1:00-5:30

Benefits: Paid time off, employee discounts, free classes, health insurance if hours exceed 30, flexibility with scheduling during summers

Job Type: Part-time

Pay: $25.00 per hour

Expected hours: 20 per week

Benefits:

• Paid time off

Schedule:

• After school
• Monday to Friday

Work Location: Hybrid remote in Chicago, IL 60622

Salary : $25