What are the responsibilities and job description for the Executive Manager - Office of the President position at Museum of the Bible?
Date: 8/26/2026
Job Title: Executive Manager –Office of the President
Division / Department: Executive / Office of the CEO
Location: Washington, DC
FLSA: Exempt
Schedule: Full-Time, to include evenings and weekends.*
Reporting Manager: President amp; CEO
Direct Reports: N/A
Travel: 25%
Salary: $95,000 to $110,000 Depending on Experience
Salary Adjusted to local market rates.
POSITION SUMMARY
The Executive Manager–Office of the President provides high-level administrative amp; operational support to the President amp; Chief Executive Officer (President/CEO) of Museum of the Bible (MOTB). He/she helps create the structure, preparation, and follow-through needed for the President/CEO to focus his time on the Museum’s highest priorities. This position serves as a vital operational link between the President/CEO, Director of Executive Affairs, Executive Leadership Team (ELT), the Board, museum departments, donors, partners, and external stakeholders (such as local amp; international government officials amp; faith leaders) while helping to ensure that commitments made by the Office of the President translate into action.
Working closely with the President/CEO and Director of Executive Affairs—in a fast-paced environment, with competing priorities amp; under tight deadlines—this detail-oriented role is responsible for a broad range of critical duties, including: managing the President/CEO’s schedule amp; calendar, coordinating meetings amp; complex travel logistics, supporting executive communications (including emails), timely expense reporting, preparing meeting agendas amp; minutes, and ensuring that important priorities and follow-up items are carried through to completion.
The Executive Manager must anticipate and proactively manage requirements/deliverables for the President/CEO, providing white-glove service to all internal amp; external constituencies, maintaining the highest level of confidentiality amp; professionalism, and ensuring effective day-to-day operations.
DUTIES amp; RESPONSIBILITIES
Executive Scheduling amp; Logistics
- Manage amp; maintain the President/CEO’s calendar, including internal meetings, external appointments, donor engagements, speaking engagements, events, travel, and other commitments
- Coordinate closely with the President/CEO and Director of Executive Affairs to prioritize scheduling requests based on organizational and executive priorities
- Serve as a primary point of coordination for individuals and organizations requesting meetings with the President/CEO
- Anticipate scheduling conflicts and proactively recommend solutions
- Prepare the President/CEO’s daily and weekly schedule with all necessary logistical information
- Coordinate meeting logistics, including locations, transportation, technology needs, meals, guest access, and other arrangements
- Assist with travel planning and itineraries, including transportation, lodging, meeting schedules, and related logistics
- Ensure the President/CEO has the appropriate briefing materials, contact information, agendas, and background information in advance of meetings and events
- Coordinate with internal departments regarding the President/CEO’s participation in museum programs, donor engagements, special events, and other institutional activities
- Maintain appropriate flexibility to accommodate changing priorities and time-sensitive requests
- Maintain timely reporting on expenses incurred by the President/CEO by submitting receipts and proper financial reporting.
Executive Communications amp; Office Coordination
- Triage, manage and maintain email correspondence for the President/CEO
- Draft, prepare, proofread, and coordinate correspondence on behalf of the President/CEO and Executive Office
- Assist the President/CEO and Director of Executive Affairs in preparing donor, VIP, government, embassy, ministry, and stakeholder profiles in advance of meetings and engagements
- Track follow-up items resulting from meetings, events, donor conversations and executive commitments
- Serve as primary liaison between the President/CEO and Board of Directors, coordinating Board communications amp; materials and managing the BoardEffect platform to ensure timely, accurate, and secure access to information
- Facilitate interdepartmental communication and help ensure assignments amp; action items involving the Office of the President are communicated to the appropriate departments and completed in a timely manner
- Maintain organized records of correspondence, meeting notes, briefing materials, contact information, and executive follow-up
- Assist with thank-you letters, invitations, acknowledgments, meeting requests, and other executive communications
- Assist in preparing agendas, briefing documents, talking points, background materials, and other documents for the President/CEO and Director of Executive Affairs
- Work with Development and other departments to ensure appropriate preparation and follow-up for donor meetings and engagements
- Monitor outstanding requests and commitments and proactively remind appropriate individuals of upcoming deadlines and deliverables
- Handle sensitive and confidential information with professionalism and discretion
- Provide additional administrative and project support to the President/CEO and Director of Executive Affairs as needed
- Other Duties as Assigned.
QUALIFICATIONS amp; REQUIREMENTS
Knowledge
- Bachelor’s degree or equivalent combination of education amp; relevant professional experience
- At least 5 years of experience supporting a senior executive, executive office, nonprofit leader, or similarly demanding professional environment preferred
- Knowledge of standard executive office procedures.
Skills / Core Competencies
- Able to provide complex administrative support in a high-profile environment with tact and diplomacy
- Exceptional organizational, scheduling, time, and project management skills
- Excellent written and verbal communication skills
- Demonstrated attention to detail and ability to manage multiple priorities simultaneously in a fast-paced amp; deadline-driven environment
- Strong interpersonal skills and ability to interact professionally with senior leaders, donors, government officials, board members, faith leaders, and other VIP stakeholders
- Able to exercise sound judgment, discretion, and confidentiality
- Able to anticipate needs, identify potential challenges, and take initiative to resolve issues
- Able to work collaboratively across departments amp; nationally dispersed team while maintaining appropriate confidentiality within the Office of the President
- Proficiency with MS Office Suite, Outlook, calendar management, and related productivity tools
Abilities / Attributes
- Flexible: Able amp; willing to work with a broad range of responsibilities, and occasionally work outside normal business hours (including nights amp; weekends) in support of executive events, travel, and organizational priorities
- Proactive: Anticipates what the President/CEO and Director of Executive Affairs will need rather than waiting for direction
- Highly organized: Maintains control of schedules, details, deadlines, and follow-up across multiple priorities
- Discreet: Understands the confidential nature of executive-level conversations and information
- Relational: Represents the Office of the President with warmth, professionalism, and hospitality, offering white-glove service
- Responsive: Communicates quickly and effectively with internal and external stakeholders
- Detail-oriented: Ensures that the President/CEO is prepared for meetings, travel, events, and engagements
- Mission-minded: Champion the Museum of the Bible’s mission to invite all people to engage with the transformative power of the Bible
- As required, inclusion in official or incidental photographs and videos for MOTB and/or guests.
Salary : $95,000 - $110,000