What are the responsibilities and job description for the Public Health Grants Manager - Clinic - Tulsa position at Muscogee Creek Nation?
MINIMUM QUALIFICATIONS
Education – An Associate’s degree in business discipline or experience in grant writing with a related degree is preferred.
Experience – Four (4) years of relevant work required, experience in health-related or public health grant writing is preferred. Applicant with a work record that demonstrates leadership in core values of the organization, clear and effective communications skills and a mature approach to problem-solving.
Licenses & Certification – Incumbent must be insurable and valid Oklahoma Driver’s License is required.
Knowledge & Skills –
- Knowledge of federal, state, Tribal, foundation, and other grant-management requirements.
- Working knowledge of the federal grant lifecycle, including application, award acceptance, implementation, monitoring, reporting, prior approvals, carryover, closeout, and record retention.
- Ability to interpret notices of award, terms and conditions, approved budgets, funding restrictions, agency guidance, program regulations, and reporting requirements.
- Ability to monitor multiple grants, deadlines, budgets, deliverables, and compliance requirements simultaneously.
- Ability to identify grant-management risks and work collaboratively with grant owners and internal departments to develop corrective actions.
- Ability to develop and deliver training to employees with varying levels of grant-management experience.
- Proficiency in Microsoft Excel and other grant-tracking or financial-management systems used by the organization.
- Strong written communication, document-review, analytical, organizational, and records-management skills.
- Ability to communicate effectively with program staff, executive leadership, internal departments, auditors, and external funding agencies.
JOB SUMMARY
The Public Health Grants Manager works under the direction of the Public Health Officer and is responsible for coordinating and overseeing grant management activities for programs administered through Public Health. The position supports the full grant lifecycle, including funding opportunity research, application development, award implementation, budget monitoring, compliance oversight, reporting, grant modifications, and closeout.
The Public Health Grants Manager works collaboratively with Public Health program leadership, the Department of Health, Finance, Tribal Grants, Human Resources, and other departments to ensure grant-funded programs comply with award terms, funding-agency requirements, Tribal policies, approved budgets, reporting deadlines, and program objectives. The position serves as a central resource for Public Health grant management and provides guidance, technical assistance, and training to program staff responsible for implementing grant-funded activities.
WORK ENVIRONMENT
Work is performed in an office and some travel may be required.
PHYSICAL DEMANDS
Work is mostly sedentary, requiring the operation of business machines and some occasional driving.
ESSENTIAL FUNCTIONS
Satisfactory job performance will be determined by successful execution of the following:
- Oversee the administration of all grants assigned to Public Health, including pre-award coordination, post-award management, reporting, modifications, renewals, and closeout.
- Monitor grant compliance with award terms and conditions, approved scopes of work, budgets, funding restrictions, reporting requirements, and applicable federal, Tribal, and funding-agency requirements.
- Oversee grant document reviews and post-award actions, including budget modifications, carryover requests, no-cost extensions, prior approvals, scope changes, continuation applications, and other required submissions.
- Monitor grant budgets and expenditures in collaboration with Public Health programs, Finance, Tribal Grants, and other appropriate departments to identify variances, unspent balances, compliance concerns, and necessary corrective actions.
- Maintain a centralized Public Health grant-management system to track awards, budgets, reporting deadlines, deliverables, performance requirements, approvals, and other grant obligations.
- Provide guidance, technical assistance, and training to managers, and program staff regarding grant requirements, post-award processes, documentation, allowable costs, and compliance responsibilities.
- Coordinate and communicate grant-management activities with Public Health programs, Department of Health leadership, Finance, Tribal Grants, Procurement, Human Resources, and external funding agencies.
- Support monitoring, audits, and compliance reviews by maintaining accurate and audit-ready grant records, coordinating requested documentation, and assisting programs with corrective actions when necessary.
- Support grant development and sustainability efforts, including researching funding opportunities and coordinating grant applications, continuation applications, renewals, and other requests for funding.
- Develop and maintain standardized grant-management processes and tools that promote timely submissions, consistent documentation, accountability, compliance, and effective management of Public Health grant funds.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
Benefits:
Health Insurance, 401K PlanSalary : $53,845 - $75,003