UNIV - Grants Administrator II - Department of Neurosciences

Job Description Summary

The Grants Administrator II will report to the Department Administrator and work with the second Grants Administrator II to support the department’s administrative, academic, and research missions. This position will work closely with students, staff, and faculty and provides high level grants administration, project coordination, and support to the Department of Neuroscience. This role will provide backup to the other Grants Administrator II in the department. Strong organizational skills, team focus, and attention to detail are essential.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000983 COM NEURO RES Administration CC

Pay Rate Type

Salary

Pay Grade

University-GEN10

Pay Range

57,700.00 - 80,800.00 - 103,900.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Duties:

 

30% Pre Award: Manages the proposal and application process for the Department of Neuroscience.

• Maintains current knowledge of regulations (federal, state, private) to assist faculty, staff and students with application compliance.

• Evaluates potential fiscal issues such as cost sharing, F&A rates and possible request waivers.

• Coordinates with external consultants, subawardees, or outside departments to prepare and compile all needed documents. Coordinates grant proposals to funding agencies to ensure compliance with policies and regulations.

• Prepares complex budgets and assists PI in completing grant application while following proposal guidelines. Creates and routes application to all departments/personnel for their approval prior to submission. Reviews proposals routed to the Department of Neuroscience for approval or recommends changes needed. Maintains all documentation and record keeping in regard to applications for department.

30% Post Award and Reporting: Manages department grant/contract activities in compliance with approximately 20 different sponsors' guidelines.

• Serves as the subject matter expert for award requirements as well as MUSC grant policies and procedures.

• Prepares the needed documentation for progress reports, extension requests, carryover requests, close outs, cost transfers, rebudget requests, incoming grant transfers from other institutions, and required sponsor financial reporting.  Ensure expenditures and budgets are consistent with state and federal guidelines and MUSC policies and procedures.  

• Prepares annualized effort for PI Other Support documents, biosketches, and annualized effort reports for RPPRs.

15% Grant Fiscal Reporting and Annual Budget: Responsible for the fiscal management of active awards.

• Monitors FDM worktags and account setup to ensure information and reporting integrity.

• Develops and distributes monthly financial and effort reports to PIs. (approximately 20 reports/month)

• Closely monitors all PI restricted and unrestricted funds. Provides recommendations to PIs regarding projected overruns, carryover, available balances, effort, and financial forecasting.

• Completes spending transfers and effort adjustments as needed at time of discovery or closeout. Participates and assists with the completion of annual budgeting at the individual and department level. Bring any budget variances to the attention of the Department Administrator.

10% Coordinates with principal investigators and the Administrative Manager on personnel resource management activities.

• Including, but not limited to, funding or job changes in OurDay.

•  Completes Payroll Costing Allocations (PCA) and Payroll Accounting Adjustments (PAA) in a timely manner.

• Reconcile all payroll expenditures.

• Track changes in effort and works closely with team to make sure all personnel actions are completed in timely manner.

• Monitors and tracks student stipend and tuition expenses.

10% Fiscal and report management for Program Center Grant ($10-11 million in funding) for the department.

• This includes 7 projects/accounts, across 3 departments. Provides monthly financial reporting to program director and project leads.

• Advises program director of financial projections and concerns. Prepares and submits documentation for program carryover requests, progress reports, and rebudget requests. Submits applications to NIH for PI changes , new projects and renewals.

• Monitors Program worktags and account setup to ensure information and reporting integrity. Monitors all Program effort and coordinates with other departments if needed.

5% Special projects and other duties as assigned in support of the Chair and the Department Administrator.

• Maintains, modifies, and develops filing system to track data and s.

• Participate in research administration work groups, as requested, as well as, any campus wide training designed for individuals in a research administration role.

Additional Job Description

Minimum Requirements: A bachelor's degree in business administration, public administration or the social sciences and four years experience in contracts and grant administration activities.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Frequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift, carry, lower, push or pull objects 15 lbs or more, unassisted. (Frequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Frequent) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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