What are the responsibilities and job description for the UNIV - GME Administrative Assistant - COM: GME position at MUSC?
Job Description Summary
This position provides office assistant support to the GME Office and administrative support to the Business and Education/IT team managers. In addition serves as the main contact and reception support for the main office.Entity
Medical University of South Carolina (MUSC - Univ)Worker Type
EmployeeWorker Sub-Type
ClassifiedCost Center
CC001325 Graduate Medical EducationPay Rate Type
HourlyPay Grade
University-04
Pay Range
Scheduled Weekly Hours
40Work Shift
Job Description
35% E- Office Assistant. Filing, copying, and scanning of various GME-related documents. Preparation of paper documents for distribution as needed. Serves as GME contact for staff meetings and various special events including GMEC, GME Leader Workshops, GME Chiefs Conferences, and GME social events. Continues event follow through including RSVP management, vendor acquisition and contact, handouts. Other duties as assigned.
25 E%- Administrative Support. Provides Administrative Assistant support for Education/IT team manager. Duties include assisting with scheduling meetings, booking rooms, and meeting follow-up. Monitor special projects as needed, including assisting in follow up and room reservations. Serves as the backup for DIO Executive Administrative Coordinator as needed. Assists other GME managers, as needed.
20 E%-Office Space and Supply Management. Responsible for monitoring, ordering, and stocking all GME office supplies. Works with the GME Business Manager to ensure all necessary items are ordered and received. Maintains the resident refreshment center and ensures all items are well stocked and the area is clean, including submitting facilities requests as needed. Coordinates resident and GME appreciation items.
15% E- Reception and Triage. Serves as the main contact and front office support for the GME Office. Answers and triage all incoming calls in a professional manner. Greets visitors to the office, directs them to the appropriate GME staff member, and fields general questions and concerns.
5% E- Mail Distribution and Shipping. Retrieves, receives, organizes, sorts, and distributes all incoming mail to the office. Ensures all outgoing mail, regular and certified, is marked correctly for processing. Receives all UPS and FedEx packages and distributes them accordingly. Hand-delivers mail and packages to others on and near campus as necessary.
Preferred Minimum Training and Experience:
Proficiency with Microsoft Office and Office 365 applications, including Word, Excel and PowerPoint.
Excellent organizational skills and attention to detail.
Demonstrated ability to learn and adopt new technologies and processes.
Demonstrated ability to work both independently and collaboratively as a member of a team, including managing multiple tasks and priorities.
Ability to communicate effectively and professionally with colleagues and external stakeholders both verbally and in writing.
Additional Job Description
Minimum Requirements: A high school diploma and two years work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Some positions require a valid driver's license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification. Some positions require eligibility for bonding. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions while standing. (Frequent) Ability to perform job functions while sitting. (Frequent) Ability to perform job functions while walking. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to lift and carry 15# , unassisted. (Infrequent) Ability to lift objects from floor level to height of 36 inches, to 15#, unassisted. (Infrequent) Ability to lower objects, to 15 #, from height of 36 inches, unassisted. (Infrequent) Ability to push/pull objects to 15 #, unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas (Infrequent)If you like working with energetic enthusiastic individuals, you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees
