Payroll and Billing Specialist

An innovative company in the upstream oil & gas industry specializing in seismic data is seeking a Payroll & Billing Specialist to join the team. The ideal candidate is detail-oriented, deadline-driven, discreet with confidential information, and comfortable working across departments in a small-to-mid-sized business environment. The Payroll & Billing Specialist is responsible for supporting both the payroll and accounting functions.

Salary Additional Benefits:

• $60,000 - $85,000 Bonus
• Medical, Dental, Vision Insurance
• 401K - company match

Location: Houston, TX 77041

Type of Position: Direct Hire

Responsibilities:

• Process payroll accurately and on schedule, including earnings, deductions, PTO, bonus, commission, and other pay-related items as applicable.
• Maintain employee payroll records, tax withholding information, direct deposit details, benefit deductions, garnishments, and other payroll-related data.
• Coordinate with Payroll and Benefits Manager on new hires, terminations, status changes, wage changes, benefit deduction changes, leave matters, and employee payroll and benefit questions.
• Review payroll inputs for completeness and accuracy before submission and assist with payroll reconciliations after processing.
• Support payroll compliance activities, including record retention, internal documentation, and year-end payroll reporting support.
• Respond professionally and confidentially to employee payroll inquiries and help resolve discrepancies in a timely manner.
• Prepare and distribute client invoices in accordance with contract terms, purchase orders, billing instructions, and supporting documentation. Prior to issuing an invoice, a detailed review of prior sales, related contracts, marketing notes and client service notes is required in order to verify client information, pricing, sales tax, payment terms and other details.
• Monitor invoice status, resolve billing discrepancies and coordinate client requests by collaborating with the accounting, client services and marketing teams.
• Perform other accounting, administrative, or payroll duties as assigned or as business needs require.

Requirements:

• 5 years of payroll processing and/or client billing experience, preferably in a small-to-mid-sized company environment
• Experience working with confidential employee information and financial records
• Strong working knowledge of Microsoft Excel and comfort using payroll, HR, and accounting systems
• Familiarity with commission, bonus, or incentive-related payroll inputs
• Experience reading contracts, purchase orders, or billing instructions to determine invoice requirements
• Associate or bachelor's degree in accounting, finance, business administration, HR, or a related field preferred
• High attention to detail and commitment to accuracy
• Strong organizational skills with the ability to manage recurring payroll and billing deadlines
• Discretion and sound judgment when handling confidential employee and financial information
• Clear written and verbal communication skills with employees, managers, customers, and internal stakeholders
• Ability to work independently while collaborating effectively with HR, accounting, client services, and sales/marketing teams
• Problem-solving mindset with willingness to research discrepancies and follow issues through to resolution

Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.