Legal Assistant and Office Manager

A boutique firm in the legal industry is seeking a Part-Time Legal Assistant/Office Manager to support its daily legal and administrative operations. The ideal candidate is a detail-oriented, organized professional who can manage multiple responsibilities with minimal supervision. Working with autonomy, the new hire will keep the office running smoothly by assisting with legal tasks, client communication, and administrative duties while maintaining accuracy, professionalism, and strong support for the firm’s ongoing cases.

Salary: $25/hr DOE

Location: Houston, TX 77007

Type of Position: Part time, long term contract

Responsibilities:

• Draft and prepare standard motions and legal documents.
• Organize, label, and maintain discovery and case files.
• E-file documents and track court deadlines across multiple counties.
• Assist with client communication, scheduling, and court coordination.
• Manage attorney calendars and hearing dates.
• Conduct client intake and answer incoming calls.
• Handle office management duties, including maintaining supplies, organizing workspace, and overseeing day-to-day operations.
• Perform bookkeeping using QuickBooks, including data entry, expense tracking, and basic financial record maintenance.
• Prepare and send client invoices, record payments, and assist with billing management.
• Prepare and submit vouchers for court-appointed work, ensuring accuracy and compliance with county requirements.
• Receive voucher payments and ensure timely payout to attorneys.
• Serve as a marketing liaison, coordinating with external marketing vendors, reviewing marketing materials, and tracking lead sources.
• Support attorneys with trial preparation and case organization.
• Perform general administrative tasks as needed.

Requirements:

• Prior paralegal or legal assistant experience, specifically within criminal defense or personal injury
• Knowledge of local court systems and processes
• Strong organizational skills and attention to detail
• Ability to multitask and manage shifting priorities
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office and electronic filing systems
• Extensive experience with QuickBooks, bookkeeping, and basic accounting principles
• Ability to work independently, anticipate needs, and problem-solve
• Professional, reliable, and able to maintain confidentiality

Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.