Administrative Assistant

Job Description

A Busy specialty maintenance services company in Beaumont is seeking an Admin to join their team on a temp to hire basis. The Admin will support daily operations. This role is essential to maintaining accurate timekeeping, billing, and financial reconciliations.

Pay: $26.00-$27.00/hr

Location: Beaumont, TX – ONSITE

Type: Temp to Hire

Responsibilities

• Manage daily office operations, documentation, and communication with internal teams and external partners.
• Prepare and issue purchase orders (POs) and maintain accurate records.
• Accurately track employee time and ensure timely submission of timesheets in Track.
• Assist with billing processes, including invoice preparation, verification, and follow-up.
• Perform payment reconciliation and support accounting with necessary documentation.
• Maintain, update, and organize spreadsheets, logs, and reports using Microsoft Excel.
• Track operational data, expenses, and project-related information to support leadership.
• Ensure accuracy and completeness of digital and physical files.
• Coordinate with vendors, customers, and internal departments as needed.
• Support leadership with scheduling, reporting, and general administrative tasks.
  
  

Requirements

• 3 years of administrative or office support experience, in an industrial environment.
• Strong Excel skills (sorting, filtering, formulas, formatting, tracking spreadsheets).
• Experience working in Track software required
• Experience with timekeeping, billing, and payment reconciliation
• Excellent communication, organization, and multitasking abilities.
• High attention to detail and comfort working independently.