Accounts Payable Specialist

A global oil & gas services company is seeking an Accounting Specialist focused on AP to process invoices, payments, and vendor records accurately and on time. The ideal candidate is a detail-oriented accounting professional with strong analytical and communication skills. Working collaboratively, the new hire will support smooth financial operations by managing AP transactions, reconciliations, and month-end tasks while ensuring compliance and maintaining strong vendor relationships.

Salary Additional Benefits:

• $60,000-$70,000
• Medical, Dental, Vision Insurance
• 401K - company match
• Opportunities for Advancement

Location: Houston, TX 77041

Type of Position: Direct Hire

Responsibilities:

• Invoice Processing: Accurately receive, verify, and process a high volume of vendor invoices and credit memos, ensuring proper coding to general ledger accounts and cost centers.
• Payment Processing: Prepare and process payment runs (e.g., checks, ACH, wire transfers) in a timely manner, ensuring all payments have appropriate documentation and approval signatures and application of payments against supplier invoices.
• Reconciliation: Perform regular reconciliations of vendor statements, accounts payable ledgers, and bank statements to identify and resolve discrepancies promptly.
• Vendor Management: Act as the primary point of contact for vendor inquiries, resolving payment issues or disputes and maintaining accurate vendor records, including W-9s and other necessary documentation.
• Expense Management: Review and process employee expense reports, ensuring compliance with company policies and obtaining necessary approvals.
• Intercompany Processing: Review and process intercompany cost accruals and recharge invoices.
• Month-End Close Support: Assist with month-end and year-end closing procedures, including preparing journal entries for accruals and prepaids, intercompany reporting.
• Documentation and Compliance: Maintain organized and accessible digital and physical records of all accounts payable transactions for audit purposes and ensure all activities comply with financial policies and regulations.
• Process Improvement: Identify opportunities for process improvements within the accounts payable function to enhance efficiency and accuracy.

Requirements:

• Bachelor’s degree in accounting or finance is required
• 1-3 years of progressive experience in accounting, with specific experience in accounts payable
• Microsoft Office (especially Excel)
• Experience within project-based accounting (i.e., manufacturing, construction, etc.)
• Strong analytical, organizational, and problem-solving abilities
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet tight deadlines in a fast-paced environment
• Effective interpersonal skills and a collaborative team player mindset

Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.