What are the responsibilities and job description for the Contract Administrator position at Munie Greencare Professionals?
Deliver Accuracy. Protech margins. Strengthen Performance.
At Munie Greencare professionals, contracts aren’t paperwork-they’re commitments we deliver on with pride. We’re looking for a sharp, detail-driven Contract Administrator who wants to own the accuracy, compliance, and performance tracking behind some of our most important commercial, industrial, and military agreements.
In this role, you are the connector between Finance and Operations, the eyes on performance, the guardian of margins, and the person leadership counts on for clarity.
If you love data, organization, and making sure everything runs exactly as it should, you’ll thrive here.
Why Munie? Values in Practice
At Munie Greencare Professionals, our values guide how we serve, work, and succeed:
Mission Driven – You align contract performance with business goals and client commitments.
Uncompromising Safety – You maintain accuracy, compliance, and documentation we can rely on.
Nurturing Culture – You collaborate closely with Finance, Operations and Account Managers.
Integrity & Trust – You maintain confidentiality, accuracy, and ethical decision-making.
Exceed Expectations – You prepare audit-ready documentation, timely invoices, and clear reports that elevate our performance.
What You’ll Do
- Administer the full lifecycle of commercial, industrial, and military contracts.
- Ensure all the schedules, deliverables, and frequencies match contract requirements.
- Close work tickets in CRM software to support timely, accurate billing cycles.
- Prepare customer proposals, invoices, and resolve invoice discrepancies or documentation questions in conjunction with account and project managers.
- Support AIA billing processes, including schedule of values, progress billing, and retainage accuracy in coordination with Finance.
- Coordinate with Payroll on prevailing wage requirements and certified payroll reporting to ensure compliance across applicable contracts.
- Track performance against contract term and internal KPIs – including lavor usage, production pacing, and margin protection.
- Prepare clear, accurate reports for the CEO that summarize contract compliance, performance trends, and alignment with business objectives.
- Maintain audit-ready contract files, compliance logs, and renewal calendars.
- Identify issues, deviations, and risks; recommend corrective actions to Finance and Operations.
- Produce contract performance reports, KPI dashboards, and renewal metrics.
- Support Account Managers during contract renewals using data, insights, and performance analytics.
- Collaborate with Operations to ensure scheduling accuracy, workload balance, and on-time completion.
- Become an expert in operational/CRM software.
What You Bring
- 3-5 years of experience in contract administration, project coordination, operations support, or financial analysis.
- Strong Excel skills (pivot tables, VLOOKUP’s, formulas, sorting/filtering).
- Experience with CRM/ERP system is highly preferred.
- Strong organizational ability, documentation discipline, and follow-through.
- Excellent communication skills-able to translate data into clear, actionable information.
- A meticulous approach to work, ensuring accuracy, timeliness, and ownership of outcomes.
Schedule & Work Environment
- Full-time, Monday-Friday, standard business hours.
- On-site in Caseyville, IL (occasional site visits with Account Managers)
- Fast-paced environment with high collaboration between Finance and Operations.
What We Offer
- Competitive salary ($55,000-$75,000)
- Medical, Dental, and Vision Coverage
- 401(k) with company support
- Paid holidays and PTO
- Stable, long-standing company with over 40 years of industry leadership.
- A supportive environment where accuracy, collaboration, and professionalism truly matter.
Perfect for candidates searching for positions like:
Contract Administrator, Contract Analyst, Contract Specialist, Contract Manager, Data Analyst, Project Coordinator, Operations Analyst, Account Manager Support
Ready to Apply?
If you’re structured, analytical, and ready to support high-performing teams through accuracy and compliance, we want to meet you.
Apply today and build your future with Munie Greencare Professionals.
Job Type: Full-time
Pay: $55,000.00 - $75,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $55,000 - $75,000