Administrative Assistant

Position Overview

Provide administrative support to operations department by creating and completing work orders, purchase orders, and assisting area manager and supervisors with special assignments.

Essential Job Functions

· Develop strong working relationships with Field Supervisors, Operations staff and other departments to deliver the best quality service to our client districts, builders and the vendor community.

• Assist in document control both electronically and hard copy to ensure all filing is current and easy to access as needed.
• Write letters, memos, reports, agreements, exhibits and general business correspondence as needed.
• Create work orders for nitrification action plans (NAP), dead end flushing, and water quality.
• Work in business systems such Adjutant to create and close service orders to bill times.
• Post, verify, and process invoices to be paid by Katy accounts payable.
• Pull reports from the systems to provide information as needed.
• Compete daily Drought Monitoring during summer and report to Supervisors and Contract Managers.
• Update Storm Water Status reports as needed for the department.
• Maintain and update the vehicle inspections reports.
• Manage TEEX class enrollment and ensure Operators records are updated.
• Create and distribute Safety Topics for Weekly Operations meetings and maintain attendance records.
• Review aging work orders on Task Grid and inform supervisors to ensure appropriate actions is taken.
• Coordinate SCBA Filter Change Outs on a quarterly basis.
• Complete timekeeping audit for Kemah area supervisors and provide administrative and IT support as needed.
• Set up, advise, and issue PO to contractor and follow up with customers for new taps for Galveston 12 area. (Review with Johnny)
• Monitor monthly CSI inspections that become due, call customers to confirm and initiate inspection for Galveston 12. (Review with Johnny)
• Set up and monitor work orders for inspections and receive and record inspection reports for Galveston 12. (Review with Johnny)
• Send out monthly letters for backflow certification. Monitor customers until report is completed and received for Galveston 12. (Review with Johnny)
• Perform back up duties to the Customer Care Representative as needed including batching payments for deposit.

Education and Experience Requirements

• High School or GED required. College course work in business administration would be helpful
• Three years or more as administrative assistant or related industry experience is preferred

Other Skills/Abilities

· Ability to learn and effectively navigate and provide reports using the software used in the various departments.

· Ability to plan, coordinate, and administer department projects

· Ability to multi-task, stay organized and be detail oriented while working to successfully meet deadlines

· Must be proficient in the Microsoft Office 2016 programs: Word, Excel, and Outlook

· Ability to communicate clearly and concisely both orally and in writing. Must be able to formulate good answers and provide effective information.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Katy, TX (Required)

Ability to Relocate:

• Katy, TX: Relocate before starting work (Required)

Work Location: In person

Salary : $22 - $25