Administrative Coordinator

Job Summary

We are seeking a dynamic and highly organized Administrative Coordinator to join our team! This vital role involves managing a wide range of administrative tasks to ensure smooth office operations and exceptional client support. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. You will serve as the backbone of our office, facilitating efficient workflows, maintaining accurate records, and providing outstanding customer service. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced, supportive environment.

Responsibilities

• Manage front desk operations, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
• Coordinate calendar management and schedule appointments for team members and clients using productivity software and Google Workspace tools
• Perform data entry and maintain organized filing systems, both digital and physical, ensuring easy access to important documents
• Handle bookkeeping tasks such as invoicing, expense tracking, and basic QuickBooks entries to support financial accuracy
• Assist with office management duties including supply ordering, equipment maintenance, and troubleshooting technical issues
• Provide exceptional customer service by responding promptly to client inquiries via phone or email, ensuring clear communication and positive interactions
• Support administrative projects such as proofreading documents, preparing reports, and managing spreadsheets for various departments

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Strong computer literacy with excellent typing speed and accuracy for data entry and word processing tasks
• Experience with office management systems including multi-line phone systems and calendar scheduling tools
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
• Demonstrated organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Knowledge of clerical procedures such as filing, proofreading, and document formatting
• Customer service experience with excellent phone etiquette and client communication skills
• Familiarity with bookkeeping software like QuickBooks is a plus for handling financial transactions accurately
• Previous office or administrative experience in healthcare or dental reception is advantageous but not required
• Ability to manage time effectively while juggling multiple responsibilities with a positive attitude

Join us as an Administrative Coordinator where your organizational talents will shine! Be part of a vibrant team dedicated to delivering top-tier support while growing your career in office management. We value proactive individuals who thrive on making a difference every day!

Pay: $15.00 - $20.00 per hour

Benefits:

• Flexible schedule

Work Location: In person

Salary : $15 - $20