What are the responsibilities and job description for the Elementary Office Assistant position at Multnomah Learning Academy?
JOB TITLE: Elementary Office Assistant
SUMMARY:
The job of "Office Assistant" is a support position for the purpose/s of maintaining overall school site operations and administration in conformance to MLA’s objectives including Reynolds School District and State of Oregon requirements.
Responsible for providing assistance to the School Offices as listed.
Inter-Campus Office Sub for either campus as needed to cover office team absences.
Reports to the Principal and/or Executive Director as needed for various functions as required.
Assists personnel and parents to ensure effective site operations, activities, safety, student behavior, and peripheral responsibilities/programs as defined by the Principal for a positive and efficient school environment.
This position represents the school within the community for the purpose of maintaining ongoing support of overall objectives, including but not limited to addressing situations, problems and/or conflicts that could negatively impact the school.
ESSENTIAL JOB FUNCTIONS
Operational Functions and Competencies
The job of "Office Assistant" is a support position for the purpose/s of maintaining overall school site operations and administration in conformance to MLA’s objectives including Reynolds School District and State of Oregon requirements.
Responsible for providing assistance to the School Offices as listed.
Inter-Campus Office Sub for either campus as needed to cover office team absences.
Reports to the Principal and/or Executive Director as needed for various functions as required.
Assists personnel and parents to ensure effective site operations, activities, safety, student behavior, and peripheral responsibilities/programs as defined by the Principal for a positive and efficient school environment.
This position represents the school within the community for the purpose of maintaining ongoing support of overall objectives, including but not limited to addressing situations, problems and/or conflicts that could negatively impact the school.
ESSENTIAL JOB FUNCTIONS
Operational Functions and Competencies
Office: Primary counter support, answer office group phones, maintain lobby organization and cleanliness and maintain forms/signage. Walkie-talkie management. Primary student office support, Lost and Found job manager, Classroom deliveries, Office Monday folder copy amp; distribution and Morning announcement board. Online School Payment (OSP) processing and reports. Creation of musical programs and order forms.
Volunteers amp; Visitors: HelpCounter/Volunteer log, process applications
Mail amp; Postage: Report card mailing, check mail, unpackage orders and postage meter
Inventory amp; Organizing: Work room, office inventory and organization.
Nurses Station: Main nurses’ station counter contact. Update health log for incidents as directed by procedure. Incident reports, Synergy health condition logs, field trip ‘go bags’ with medication
Relationship Management and Key Competencies
Build/maintain relationships both internally and externally for positive outcomes.
Collaborates with personnel and peers for the purpose of implementing and maintaining services and/or programs.
Participates in meetings, processes to achieve desired objectives.
Shift priorities to address changes in events or assigned goals.
Inspires groups of individuals to work together to achieve a common purpose, promotes a culture of open communication and respect.
Actively promotes best practices for processes and standards and seeks to improve outcomes.
Never accepts excuses for breaches of ethics, values or regulations and confronts potential behavior in others.
Encourages constructive feedback and a culture that provides opportunities to develop.
OTHER JOB FUNCTIONS
Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
Other duties as assigned.
SKILLS, KNOWLEDGE AND/OR ABILITIES REQUIRED
Prior related experience with increasing levels of responsibility in a school setting.
Effective time management skills, ability to communicate effectively, multi-task and problem solve.
Abilities to sit for prolonged periods, maintain and verify completeness of records, meet schedules and deadlines, communicate with persons with varied cultural and educational backgrounds, communicate in oral and written form.
Significant physical abilities including reaching/handling/keyboarding, talking/hearing conversations, visual acuity/depth perception/visual accommodation. Must be able to lift up to 50 lbs. on occasion.
High school diploma required.
First Aid, CPR, AED, Food Handlers Card and Bloodborne certification required.
Maintain drug administrator certification along with administering controlled substances to applicable students.
Oregon Fingerprint and Criminal Check. (provided by school)
Code of Conduct and Ethics Agreement signed upon employment.
Excellent organizational, planning and implementation skills.
Proficient in SYNERGY, Microsoft Excel, PowerPoint, Word, email and Google Drive. Knowledge of general office machines.
Time Management:
A 15 minute break for every 4 hours worked and a minimum 30 minute lunch for every 8 hours worked; to be coordinated with support staff and supervisory personnel.
SALARY, HOURS, APPLICATION AND REPORTING
Salaried/ one (1) FTE $ 35,500.00 - $ 47,709.03
Experience pay is honored if appropriate
Hours of operation: Monday through Thursday, 7:00 am to 4:00 pm; Friday, 8:00 am to 2:00 pm
Specific schedule to be coordinated with supervisor/Principal and/or Executive Director.
Primary Location - 22565 NE Halsey St. Fairview Or 97080
Reports to Principal, Vice Principal and/or Executive Director for various functions as required.
Work Year: September through August (normal school year) (July off)
Volunteers amp; Visitors: HelpCounter/Volunteer log, process applications
Mail amp; Postage: Report card mailing, check mail, unpackage orders and postage meter
Inventory amp; Organizing: Work room, office inventory and organization.
Nurses Station: Main nurses’ station counter contact. Update health log for incidents as directed by procedure. Incident reports, Synergy health condition logs, field trip ‘go bags’ with medication
Relationship Management and Key Competencies
Build/maintain relationships both internally and externally for positive outcomes.
Collaborates with personnel and peers for the purpose of implementing and maintaining services and/or programs.
Participates in meetings, processes to achieve desired objectives.
Shift priorities to address changes in events or assigned goals.
Inspires groups of individuals to work together to achieve a common purpose, promotes a culture of open communication and respect.
Actively promotes best practices for processes and standards and seeks to improve outcomes.
Never accepts excuses for breaches of ethics, values or regulations and confronts potential behavior in others.
Encourages constructive feedback and a culture that provides opportunities to develop.
OTHER JOB FUNCTIONS
Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
Other duties as assigned.
SKILLS, KNOWLEDGE AND/OR ABILITIES REQUIRED
Prior related experience with increasing levels of responsibility in a school setting.
Effective time management skills, ability to communicate effectively, multi-task and problem solve.
Abilities to sit for prolonged periods, maintain and verify completeness of records, meet schedules and deadlines, communicate with persons with varied cultural and educational backgrounds, communicate in oral and written form.
Significant physical abilities including reaching/handling/keyboarding, talking/hearing conversations, visual acuity/depth perception/visual accommodation. Must be able to lift up to 50 lbs. on occasion.
High school diploma required.
First Aid, CPR, AED, Food Handlers Card and Bloodborne certification required.
Maintain drug administrator certification along with administering controlled substances to applicable students.
Oregon Fingerprint and Criminal Check. (provided by school)
Code of Conduct and Ethics Agreement signed upon employment.
Excellent organizational, planning and implementation skills.
Proficient in SYNERGY, Microsoft Excel, PowerPoint, Word, email and Google Drive. Knowledge of general office machines.
Time Management:
A 15 minute break for every 4 hours worked and a minimum 30 minute lunch for every 8 hours worked; to be coordinated with support staff and supervisory personnel.
SALARY, HOURS, APPLICATION AND REPORTING
Salaried/ one (1) FTE $ 35,500.00 - $ 47,709.03
Experience pay is honored if appropriate
Hours of operation: Monday through Thursday, 7:00 am to 4:00 pm; Friday, 8:00 am to 2:00 pm
Specific schedule to be coordinated with supervisor/Principal and/or Executive Director.
Primary Location - 22565 NE Halsey St. Fairview Or 97080
Reports to Principal, Vice Principal and/or Executive Director for various functions as required.
Work Year: September through August (normal school year) (July off)
Salary : $35,500 - $47,709