What are the responsibilities and job description for the Human Resources Assistant position at MULTIVAC USA?
The Human Resources Assistant plays a key role in supporting the day-to-day operations of the HR department and helping create a positive employee experience. This position provides administrative support across a variety of HR functions, including recruiting, onboarding, employee engagement, and office operations. The ideal candidate is highly organized, detail-oriented, and enjoys working with people in a collaborative environment.
Essential Duties and Responsibilities include the following. Other duties may be assigned:
- Process employee status changes in the HRIS system, including electronic onboarding.
- Assist with new hire onboarding activities, including workstation setup, conference room preparation, and welcome bag creation.
- Maintain electronic personnel files and employee records.
- Complete Form I-9 processing, verify employment eligibility documentation, and maintain I-9 records.
- Provide backup coverage for the Receptionist as needed.
- Order office supplies and maintain appropriate inventory levels.
- Ensure conference rooms are organized, stocked, clean, and present a professional appearance.
- Assist with the administration and maintenance of company fleet vehicles.
- Create and update monthly PowerPoint slides for display in the cafe.
- Assist with employee events, team activities, and special projects.
- Perform other duties as assigned.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience:
- High school diploma or equivalent required.
- Minimum of one to three years of administrative experience, or an equivalent combination of education and experience.
Computer Skills:
- Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
- Experience working with HRIS systems preferred.
Certificates and Licenses:
- Valid driver's license with the ability to travel as required by the position.