What are the responsibilities and job description for the Executive Assistant position at Multiply Labs?
About Multiply LabsMultiply Labs is a cutting-edge startup based in San Francisco, California, supported by top-tier tech and life science investors such as Casdin Capital, Lux Capital, and Y Combinator. Our mission is to build the best robots in the world, and use them to make the most advanced life-saving therapies accessible to all.We are revolutionizing the manufacturing of cell therapies by developing advanced robotic systems designed to automate and scale the production of these life-saving treatments. Our robots empower biopharma companies to produce cell therapies at scale without significantly changing their existing processes, reducing regulatory barriers and risks. While traditional approaches are time-consuming and lead to extremely high costs for patients (typically $1M per patient), using robotics can make these transformative treatments more accessible and affordable to patients in need. To learn more and to view a video of our robots in action, visit us at www.multiplylabs.com and follow us on LinkedIn.Position OverviewMultiply Labs is seeking a highly organized and proactive Executive Assistant to provide direct, high-impact support to our CEO and leadership team. As Executive Assistant, you’ll serve as a trusted, in-person partner to the CEO who empowers him to focus on key priorities and stay in his genius zone by taking care of all administrative aspects of his work. The person in this role is proactive, detail-driven, and comfortable moving from strategic calendaring and communications to on-the-ground logistics.Responsibilities:Strategic Time & Workflow Management: Serves as the CEO's primary gatekeeper and command center for all external and internal communications, enabling the CEO to focus on high-value work.Mastery of Calendar Management: Strategically sequence a complex, high-volume calendar to align with the CEO's priorities and goals, including proactive scheduling, meeting preparation, and managing time zones.Executive Communications & Triage: Monitors and prioritizes the CEO's inbox, drafting precise internal/external correspondence and ensuring all critical follow-up items and commitments are closed-loop executed.Complex Travel & Logistics: Independently plans and executes all domestic and international executive travel, creating detailed, real-time itineraries and managing last-minute changes with calm and efficiency.Interface with Leadership Team: Act as the primary scheduling and logistical liaison for the CEO's direct reports and key external stakeholders: Coordinate scheduling, communications, and logistics for leadership team meetings, off-sites, and Board interactions.Information and Communication Tracking: Track and manage all key information and documentation, ensuring timely, accurate, and professional communication flow across relevant internal and external stakeholders.QualificationsExecutive Support Mastery: 3 years of experience supporting a C-level executive or founder in a fast-paced, high-growth environment.Strategic Partnership: Proven ability to act as a trusted partner who anticipates needs, solves problems independently, and drives follow-through.Technical Fluency: Advanced proficiency with Google Workspace, Slack, Zoom, and scheduling tools; ability to quickly learn new systems.Communication & Discretion: Exceptional written and verbal communication skills, with unwavering professionalism and confidentiality.Organizational Excellence: Outstanding attention to detail and the ability to manage multiple priorities with precision.Adaptability & Initiative: Flexible, proactive, and calm under pressure—comfortable navigating changing priorities and tight timelines.Key CompetenciesProactive ownership and bias toward actionHigh reliability, follow-through, and attention to detailExcellent stakeholder communication and service mindsetCalm under pressure with strong problem solving and time managementPreferred QualificationsExperience coordinating Board or investor communicationsPhysical & Working ConditionsIn-person role based at the San Francisco office with reliable daily onsite presence.Periods of computer-based work and walking across our very large 30,000 square foot office.Benefits401K with 4% company match Health InsuranceDental InsuranceVision InsuranceLife InsurancePartial Health Insurance for Child Dependents HSA or FSA Twice weekly catered lunch (for team members in SF office) Pre-tax Commuter Benefit10 Paid HolidaysFlexible PTOPaid Parental Leave Multiply Labs will review the benefit offerings periodically and the benefit options are subject to change to meet employee and business needs.Multiply Labs is an early-stage startup where equity is a major part of the compensation package. ClosingWe take pride in cultivating an environment that fosters collaboration, open communication, and authenticity. We are an equal opportunity employer; we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are diverse in background and singular in mission.
