Experienced Automotive DMV Clerk

DMV Clerk

Malty Automotive Group

Malty Automotive Group is seeking an ambitious, detail-oriented DMV Clerk who shares our commitment to excellence and customer satisfaction. If you thrive in a fast-paced dealership environment, have extensive DMV title and registration experience, and enjoy working with accuracy and efficiency, we encourage you to apply and become part of our dynamic team.

Position Summary

The DMV Clerk is responsible for processing all vehicle title and registration transactions while ensuring compliance with state and federal regulations. This position works closely with sales, accounting, finance, customers, lenders, and government agencies to ensure all title work is completed accurately and within required timelines.

Essential Duties and Responsibilities

• Review all vehicle deals upon receipt to identify and resolve title or registration issues before processing.
• Process title and registration paperwork for all new and used vehicle sales.
• Prepare and submit tax, title, registration, and all required DMV documentation.
• Electronically submit legal transfer documents to the Department of Motor Vehicles (DMV).
• Verify that all required funds have been collected and lienholder information is accurate.
• Prepare Manufacturer's Statements/Certificates of Origin (MSOs/MCOs) for dealer trades.
• Process wholesale title and DMV transactions.
• Maintain accurate title logs and reconcile title records.
• Track outstanding title work and report missing or problem titles to management.
• Prepare and distribute weekly outstanding title ("Heat Sheet") reports to the Business Manager and Sales Department.
• Accurately post DMV Desk invoices.
• Issue DMV refund checks, reconcile assigned schedules, research and process ASF fees, and maintain title records.
• Monitor inventory for missing smog certifications and notify Sales and Used Vehicle Managers of compliance issues.
• Manage dealership flooring activities, including:
• Inventory such as stocking in new and used vehicles
• Assisting with flooring audits.
• Monitor and maintain dealership DMV licenses, permits, and registrations.
• Stay current on DMV laws, regulations, and title processing requirements through ongoing training.
• Communicate professionally with customers, lenders, vendors, government agencies, and internal departments.
• Perform other duties and special projects as assigned by management.

Qualifications

• High school diploma or GED required.
• Minimum of 2 years of dealership DMV/Title Clerk experience preferred.
• Extensive knowledge of DMV title and registration processing.
• Thorough understanding of state vehicle registration, title transfer, and compliance requirements.
• Experience preparing and submitting DMV documentation accurately and within required deadlines.
• Experience maintaining title logs, reconciliations, and filing systems.
• Ability to handle confidential customer and financial information with discretion.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced dealership environment.

Preferred Experience

• Proficiency with DMV Desk
• Experience using Reynolds & CDK
• Microsoft Office Suite (Excel, Word, Outlook)
• Notary Public certification is a plus (or willingness to obtain)

What We Offer

• Competitive compensation
• Medical, dental, and vision insurance
• Paid time off and holidays
• 401(k) with company match (if applicable)
• Ongoing training and professional development
• Opportunity for advancement within a growing automotive organization

Malty Automotive Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace for all employees.

Pay: From $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Opportunities for advancement
• Paid time off
• Vision insurance

Work Location: In person

Salary : $25