What are the responsibilities and job description for the Accounting Specialist position at Mullins Mechanical?
Join a Team That Builds with Precision
Do you pride yourself on your attention to detail, problem-solving skills, and knack for staying organized? If you enjoy working behind the scenes to keep financial operations smooth and compliant, you may be a great fit for Mullins Mechanical.
We’re seeking a detail-driven Accounting Specialist to support our expanding construction business. This position is central to maintaining accurate financial data, supporting billing and payables, and facilitating smooth collaboration between our internal project teams and external partners.
Who We Are
Mullins Mechanical is known for delivering quality, safety, and professionalism across the mechanical construction industry. Our teams are relationship-driven and operate with integrity, earning us a solid reputation with clients and partners. We also believe in taking care of our people—with competitive pay, excellent benefits (including medical, dental, vision, life, and disability), paid time off, and a 401(k) plan.
What You’ll Be Doing
Mullins Mechanical ranked #243 on the 2024 ENR Top Specialty Contractors list, #48 in the Nation and #5 in the Southeast among Firms in Mechanical. We’re proud to be one of the fastest growing privately held companies in America. We’re a self-performing specialty contractor specializing in design-build applications, HVAC systems, plumbing, process piping systems, boiler and chiller systems, equipment installation and rigging, plant relocation and maintenance, fire protection, and metal fabrication. Our projects are often in industrial and heavy commercial environments such as manufacturing facilities, automotive plants, chemical plants, distribution centers, warehouses, data centers, and other large facilities.
Do you pride yourself on your attention to detail, problem-solving skills, and knack for staying organized? If you enjoy working behind the scenes to keep financial operations smooth and compliant, you may be a great fit for Mullins Mechanical.
We’re seeking a detail-driven Accounting Specialist to support our expanding construction business. This position is central to maintaining accurate financial data, supporting billing and payables, and facilitating smooth collaboration between our internal project teams and external partners.
Who We Are
Mullins Mechanical is known for delivering quality, safety, and professionalism across the mechanical construction industry. Our teams are relationship-driven and operate with integrity, earning us a solid reputation with clients and partners. We also believe in taking care of our people—with competitive pay, excellent benefits (including medical, dental, vision, life, and disability), paid time off, and a 401(k) plan.
What You’ll Be Doing
- Set up new jobs and customers within the accounting system, assigning project numbers and uploading project data.
- Verify new client credentials and assist in maintaining contractor license renewals across states.
- Reconcile daily electronic payments and deposit activity.
- Partner with Project Managers to handle billing cycles, including progress invoices, T&M billings, and final retainage.
- Manage collection and tracking of lien waivers, including conditional, unconditional, and final releases.
- Upload job budgets and help format Schedules of Values (SOVs) in financial software.
- Maintain AR records, confirm payment postings, and investigate past-due balances.
- Assist with compliance for project-specific documentation, including business licenses, permits, and insurance certificates.
- Onboard vendors and ensure collection of required compliance paperwork.
- Process incoming invoices and subcontractor payment applications, ensuring accuracy and routing for approval.
- Match transactions to purchase orders and apply cost codes appropriately; ensure subcontractor retainage is accurately applied.
- Coordinate check runs bi-weekly and oversee lien release procedures to control payment disbursement.
- Record company credit card activity and service-provider transactions.
- Support annual 1099 preparation and other year-end financial reporting tasks.
- 3–5 years of general accounting experience, ideally in a construction or contracting environment.
- Proficient in Microsoft Office (Word, Excel, PowerPoint); solid Excel skills preferred.
- Previous experience with ERP/accounting systems, familiarity with NetSuite, ComputerEase, or LevelSet is a plus.
- Clear communication skills, both written and verbal.
- A collaborative and customer-focused mindset.
- The ability to juggle multiple tasks in a deadline-driven environment.
Mullins Mechanical ranked #243 on the 2024 ENR Top Specialty Contractors list, #48 in the Nation and #5 in the Southeast among Firms in Mechanical. We’re proud to be one of the fastest growing privately held companies in America. We’re a self-performing specialty contractor specializing in design-build applications, HVAC systems, plumbing, process piping systems, boiler and chiller systems, equipment installation and rigging, plant relocation and maintenance, fire protection, and metal fabrication. Our projects are often in industrial and heavy commercial environments such as manufacturing facilities, automotive plants, chemical plants, distribution centers, warehouses, data centers, and other large facilities.