What are the responsibilities and job description for the Accounts Receivable Manager position at mullerinc?
Title: Accounts Receivable Manager
Type: Full time, Exempt
Location: Reston, VA—Remote Hybrid
Reports To: CFO
Join our civil construction team and experience a dynamic environment where passion and innovation intertwine. We embrace a culture that fuels success, where collaboration is key, ideas are heard, and your skills are celebrated. Ready to make a direct impact to a growing operation? Your journey with Team Muller begins today!
Disclaimer: The following description has been designed to indicate the general nature and essential responsibilities of work performed by employees within this classification. It is not a comprehensive inventory of all duties, responsibilities, and qualifications required.
Responsibilities:
- Management of the day-to-day operations of accounts receivable (full cycle); ensure accurate and timely processing of collections, monitoring and maintaining of all AR accounts for 5 companies.
- Making high volume of AR collection calls/sending and responding to AR correspondence, resolving client account discrepancies, preparing delinquency notices to clients.
- Alerting operations team members of any pending disputes,
- communicating on outstanding items to be submitted to the clients to facilitate payment receipts.
- Coordinate weekly meetings with operations team to discuss delinquencies, collection strategies and process improvements
- Collaborate with billing, finance and operations teams to streamline collection process
- Manage QB and Sage /Lockstep collection applications
- Conduct monthly and quarterly reconciliations of Sage/Lockstep and BigTime to QB records.
- Oversee preparation of custom monthly AR reports and KPIs for submission to the company owner
- Setting up PayApps to receive payments from clients
- Preparing mechanical liens and lien releases
- Monitor AR automation process by utilizing internal AR software and working with external tech support to correct tech issues and deficiencies
- Monitoring AR Aging reports on a monthly basis
- Handling legal disputes and communications with legal external team
- Handling administrative tasks and special projects on as needed basis
Requirements:
- Minimum 5 years of demonstrated full-cycle Accounts Receivable and collections experience with a proven, measurable record of collection success
- Associate or Bachelor’s degree in Accounting, Finance, or Business preferred
- Ability to manage a high volume of activity, including an average of 20 collection calls and 30–40 emails daily
- Proficient in Excel with intermediate-level skills (formulas, pivot tables, data analysis)
- Strong mathematical and analytical abilities with attention to detail
- Proficiency in QuickBooks preferred; experience with other accounting software a plus
- Strong technology aptitude and ability to quickly learn new financial systems and tool
Compensation:
- Competitive Salary Yearly Bonus
- Paid Holidays and Vacation
- Health, Vision, and Dental Insurance plus additional voluntary plans
- 401K with company match
- Company phone, computer,
Muller Inc is an Equal Opportunity Employer and makes hiring decisions solely on the basis of merit.