Executive Assistant

Description

We offer a competitive salary and a full comprehensive benefit package to?full-time employees: 

• Medical – 3 Tier Options - Health Savings Account – Live Health Online 
• Dental 
• Vision 
• Employer Paid Life and AD&D – 1 x annual Earnings 
• Employer Paid Short-term Disability 
• Employer Paid Long-term Disability 
• Voluntary Life Insurance 
• Voluntary Accident and Critical Illness 
• Employee Assistance Program 
• 401K - Safe Harbor match of 100% up to 3% of pay and then 50% on the next 2% of pay 
• Tuition Reimbursement 
• Bereavement Leave 
• Sick Time 
• Vacation Time 
• 12 Paid Holidays 

"Equal Opportunity Employer, including veterans and individuals with disabilities." 

Job Summary: Provides administrative support to the Center Director. Maintains schedules, reports control, and significant incident report log.

Duties:

• Composes routine and general type correspondence requiring knowledge of subject matter.
• Answers and screens incoming calls to Center Director’s office and screens visitors.
• Arranges meetings and appointments and keeps Center Director advised of scheduled appointments and commitments.
• Reviews incoming and outgoing correspondence and distributes same, making notes as to action taken and follow up on commitments and assignments.
• Contacts Directors and Managers to relay information from the administrative office.
• Edits correspondence from various departments written for the Center Director’s signature.
• Develops and maintains a comprehensive filing system. Responsible for file security and purging files periodically based on what the Center Director considers no longer of value to the office.
• Maintains reports control log; reminds management staff of pending due dates.
• Maintains significant incident report log; reminds responsible staff of pending due dates.
• Prepares special reports by pulling data from the Job Corps Suite of Applications.
• Obtains departmental information to prepare PPT presentations for meetings, assessments, or other events.
• Attends meetings and prepares and distributes minutes of these meetings.
• Keeps record of all reports sent from Center and ensures they are mailed on proper date and develops tickler system to ensure timely submission of responses requested from company and DOL.
• Models, mentors, and monitors career success standards.
• Ensures the safety, health, and security of students, staff, and property.
• Complies with all DOL guidelines, OFCCP regulations, Job Corps notices and bulletins, and Center policies and procedures.
• Maintains good housekeeping in all areas and complies with safety practices.
• Helps students become more employable through continuous reinforcement. 
• Participates in PRH mandated staff training. 
• Performs other duties as assigned within the individual’s scope and capabilities.

Requirements

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. Above average public speaking skills and experience in the same; above average verbal and written skills; above average problem solving skills; computer literacy specifically Internet, Email, Word , Excel and Outlook. 

Education: High school diploma or general education degree (GED) required. Associates in Business Degree preferred. 

Experience: One-year experience preferred. Must be proficient in MS applications including Word, Excel, and PPT. 

Licenses and Certifications required: Valid state driver’s license required.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and stand and walk; to reach with hands and arms and talk and listen. The employee is occasionally required to sit; to use hands to finger, handle, or feel; to taste and to smell. The employee must be able to occasionally lift and/or move up to 25 pounds. Specific vision capabilities required by this job include close vision, distance vision, and peripheral vision.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level can vary from moderate to loud.

This job description is not intended to be all-inclusive. Therefore, the employee may be requested to perform other reasonable related duties as assigned by the immediate supervisor and other management as required. The company reserves the right to revise or change job duties as business requirements dictate. It is mutually agreed that the job description does not constitute a written or implied contract of employment. It is also understood that the company reserves the right to change work schedules as required, including overtime.