Accounts Payable Specialist​

The Position:

Accounts Payable Specialist

Job Summary:

Under the supervision of the Director of Accounting Services, the Accounts Payable Specialist provides responsive, service-oriented support to the campus community and external suppliers by ensuring accurate and timely processing of invoices and payments. This role reviews and reconciles invoices and purchase orders for approval and disbursement, and manages the weekly payment process. The Accounts Payable Specialist works collaboratively with the Purchasing department and other Business Office partners to expedite payments, resolve questions, and meet supplier deadlines while maximizing available discounts. With a strong attention to detail and a positive, solution-focused approach, the position identifies and communicates any invoice or purchase order irregularities to the Director of Accounting Services to support efficient and compliant financial operations.

Schedule & Benefits: This is a full-time, year-round position based in Allentown, PA, with the ability to work from home one day per week upon completion of a training period. Muhlenberg offers a highly competitive benefits package, including but not limited to, generous holidays (including three days off for Thanksgiving and an extended winter break between Christmas Eve and New Year’s Day), vacation (15 days per year), sick leave, paid parental leave, tuition programs at the undergraduate and graduate level, medical, dental and vision coverage, flexible spending plans, College-provided short-and long-term disability, life insurance, and retirement.

The College & Surrounding Area: Founded in 1848, Muhlenberg College is a private, residential liberal arts college offering baccalaureate and graduate programs. At Muhlenberg, we are committed to a campus community that ensures students, faculty, and staff of all backgrounds feel welcome, respected, valued and included. Muhlenberg College is dedicated to shaping creative, compassionate, collaborative leaders through rigorous academic programs in the arts, humanities, business, natural sciences and social sciences; pre-professional programs in law, health and theology; and progressive workforce-focused post-baccalaureate certificates and master’s degrees. A diverse city of 125,000 located in Pennsylvania’s scenic Lehigh Valley, Allentown is the third-largest city in the state and is located just 60 miles north of Philadelphia and 90 miles west of New York City. The region, also comprising neighboring Bethlehem, Easton and more, is home to a vibrant arts scene, extensive parks and recreational opportunities, and a rich blend of diverse cuisine. Check out Allentown and Life in the Lehigh Valley | Muhlenberg College to learn more.

Characteristic Duties & Responsibilities:

• Process supplier invoices, ad hoc payments, and employee-submitted payment requests in Workday with a focus on accuracy, timeliness, and customer support.
• Review and approve Supplier Invoice Request payments submitted by employees across campus, providing guidance and assistance as needed.
• Prepare, process, and disburse check and ACH payments; respond promptly and professionally to payment-related inquiries via phone, email, and written correspondence.
• Maintain college supplier registrations and records, ensuring information is accurate, complete, and up to date.
• Assist suppliers by obtaining and maintaining required documentation, including W-9 forms, paid invoices, purchase orders, and credits.
• Reconcile supplier accounts and communicate regularly with suppliers to resolve questions and maintain positive working relationships
• Support year-end activities by assisting with the compilation of data for 1099 tax filings.
• Work collaboratively with Business Office colleagues, including Purchasing, to provide seamless financial services to the campus community.
• Provide backup support for Payroll, the Business Office front desk, and Supplier Registration to ensure continuity of service.
• Deliver consistently warm, friendly, and professional customer service to employees, students, and external suppliers.

While no one person may possess all the qualifications listed below, the ideal candidate will have many of the following professional experiences and characteristics:

Qualifications:

• High school diploma or equivalent required.
• Minimum one year of relevant accounts payable experience.
• Workday experience is a plus; however, it is not a requirement.
• Demonstrated proficiency with computer and financial software (including Google Workspace and MS Office) and a high level of accuracy and attention to detail.
• Demonstrated ability to communicate clearly and effectively in both written and verbal contexts.
• Detail-oriented individual with effective oral and written communication skills.
• Demonstrated success in a customer-service-oriented environment.
• Ability to interact with outside departments and internal colleagues, responding to inquiries and effectively providing directions on policy and procedures.
• Commitment to constant and continuous process improvements.
• An active commitment to diversity, equity, inclusion and belonging
• Successful completion of background checks, including but not limited to education, credit, criminal and child abuse clearances.

To initiate your application visit:

https://www.muhlenberg.edu/offices/hr/jobs.html

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $20 - $23