Court Clerk

JOB SUMMARY

Responsible for the daily operations of the Court Clerk’s Office, including: overseeing the maintenance of all case files, dealing with the public, in-court clerk duties, and ensuring that all cases efficiently flow through the judicial system.

MAJOR TASKS AND RESPONSIBILITIES

This list is intended only to illustrate the various types of work that may be performed.  The omission of specific statements does not exclude them from the position if the work is similar, related or is a logical assignment to the position.

1. Performs general office duties, including answering phones, greeting court patrons, filing, data entry and other clerical duties and responsibilities.
2. Provides clerical support to the Court Administrator, Judge and presenting officer/prosecutor as requested and necessary. Drafts documents for the Judge as directed.
3. Maintains courtroom so that it is clean, presentable and safe.
4. Maintains all court files.
5. Receives and post daily mail in a timely manner.
6. Provides necessary paperwork for court customers.
7. Coordinates with Finance department for receiving fines and fees paid into the registry of the Tribal Court.
8. Attends and records assigned hearings and performs required in-court clerk functions; including assisting judges perform their in-court duties.
9. Creates archive list for closed court files. Sends and retrieves files to and from archives.
10. Gathers and keeps yearly case statistics as assigned by the Court Administrator.
11. Oversees the scheduling and tracking of all cases in the Court, maintaining court dockets, and court calendars.
12. Carries out procedures for convening the Muckleshoot Court of Appeals.
13. Ensures the proper transcription of trial court proceedings for use by the Court of Appeals.
14. Applies and adheres to the Muckleshoot Code of Laws as well as the rules and procedures of the Tribal Court.
15. Provides information and relevant documents to patrons of the court as requested and appropriate.
16. Maintains and updates the Muckleshoot Code of Laws as changes are made. Provides copies to spokespersons, patrons and/or departments as appropriate.
17. Because of the Tribe’s commitment to community service and the well being of its members, each employee may be expected to perform a wide range of office and field duties from time to time. Such duties may or may not be related to their regular responsibilities.

EDUCATION - EXPERIENCE AND TRAINING FOR POSITION

High school diploma or equivalent and two years related work experience in a legal setting. Two years of college coursework may be substituted for the two years of experience. Current and valid Washington State Driver’s license

SPECIFIC SKILLS/KNOWLEDGE/ABILITIES REQUIRED FOR POSITION

Knowledge: Current office practices and procedures and basic arithmetic. Knowledge of tribal codes and resolutions, civil and juvenile court procedures and judicial terminology.

Skills: Operation of office equipment, including computers and appropriate software (MS Word, MS Excel, Power Point, and court databases), typing/keyboarding (minimum 50 wpm with accuracy). Effective communication skills, both orally and in writing. Strong interpersonal skills using tact, patience, and courtesy. Abilities: Demonstrated ability to write legibly, using proper grammar, punctuation and spelling. Ability to maintain effective working relationships with others. Ability to maintain professionalism. Ability to maintain a high degree of confidentiality.  Ability to maintain records and prepare reports.  Ability to multi-task and effectively time-manage.  Ability to work flexible hours as needed.

PHYSICAL REQUIREMENTS

Continuously uses near and distance vision and listens. Frequently sits for long periods of time. Frequently stands, walks and talks. Manual dexterity for computer work and routine paperwork. Occasionally lifts, carries and/or pushes/pulls up to 25 lbs. Occasionally bends at the waist, crouches, twists, kneels and/or reaches with hands and arms.

Licenses or Certifications Required

Current and valid Washington State Driver’s license