What are the responsibilities and job description for the Accounting Assistant III position at Mt. San Jacinto College?
We have an exciting opportunity for an Accounting Assistant III located at our campus in Temecula, CA.
Under the general supervision of the Dean of Administrative Services/Controller, or designee, the Accounting Assistant III, performs routine accounting work required in the maintenance of fiscal record or leads the work of a small group of employees in the maintenance of fiscal records.
CONDITIONS OF EMPLOYMENTÂ
The incumbent should possess knowledge of
Substitutions for meeting the minimum qualifications of this position are allowed, as follows:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential job functions.
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Environment:Â Work is performed primarily in a standard office setting with travel from site to site. Â The incumbent must be able to work in a fast paced office environment with background noise and a high stress level.Â
Physical:Â Primary function requires sufficient physical ability and mobility to work in an office setting and travel from site to site; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach and twist; to lift carry, push, and/or pull light to moderate amounts of weight up to 20 pounds; to operate office equipment requiring repetitive hand movements and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.Â
Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Â
Hearing:Â Hear in the normal audio range with or without correction.To learn more about Mt. San Jacinto Community College District, visit https://msjc.edu/humanresources/
Under the general supervision of the Dean of Administrative Services/Controller, or designee, the Accounting Assistant III, performs routine accounting work required in the maintenance of fiscal record or leads the work of a small group of employees in the maintenance of fiscal records.
CONDITIONS OF EMPLOYMENTÂ
- This position serves District-Wide; applicants may be assigned to any district facility. Work hours and worksite locations are subject to change depending on department needs.Â
- Initial placement on the salary schedule will be commensurate with education and experience, not to exceed step four (4) on the assigned salary schedule for new hires.
- A six-month probationary period must be successfully completed before the selected candidate is considered a permanent employee of the district.
- This position is in the California School Employees Association bargaining unit. Â For more information, please visit their website:Â http://www.csea.com/
- Maintain complex bookkeeping and account control records
- Make journal entries and post to general ledger and subsidiary ledgers
- Make the more difficult adjusting entries required in correcting tax computation errors and other discrepancies
- Prepare trial balances
- Close and balance accounts
- Prepare bank reconciliations
- Review budgetary and other fiscal documents for accuracy
- Complete and conform to rules, regulations and laws
- Compile data for budget preparation purposes
- Prepare financial statements, reports, documents and correspondence
- Assign and review the work of a small unit working primarily on a single function
- Maintain general ledger and budgetary control accounts, complex revolving fund accounts
- Lead a small group of employees engaged in the maintenance of subsidiary accounts
- Coordinate the disbursement of student aid funds
- Assure proper accountability and audit ability of funds disbursed
- Invoice appropriate entities for services and materials rendered
- Prepare checks for awards account and accounts payable
- Audit financial records
- Prepare monthly and yearly balance sheets and financial reports
The incumbent should possess knowledge of
- Principles and practices of financial record keeping
- Basic principles of accounting
- Familiarity with government accounting principles and procedures
- Computer systems including stand-alone computers
- Working effectively as a team member
- Meeting schedules and timelines
- Communicating effectively both orally and in writing
- Maintaining documentation and records
- Handling multiple assignments simultaneously and set priorities based on customer needs
- Close and adjust accounts, compile budget data, prepare documentation for various reporting systems and independently do a variety of technical fiscal record keeping
- Direct the work of a small group of fiscal clerical employees
- Express ideas and give instructions effectively
- Operate common office equipment used in financial record-keeping work and make arithmetical computations rapidly and accurately
- Apply rules and regulations to specific cases
- Analyze data and draw logical conclusions
- Read and write at a level necessary for the assigned duties
- Maintain strict confidentiality
- Assume responsibility and use good judgment
- Establish and maintain cooperative and effective working relationships with others, including those from a diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff
- A high school diploma or GED; AND
- Six (6) semester units of college level general accounting, business, finance or equivalent coursework; AND
- Three (3) years of professional experience in keeping or reviewing accounting or fiscal records; AND
- Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff
Substitutions for meeting the minimum qualifications of this position are allowed, as follows:
- A Bachelor's Degree in Accounting, Business Administration with an accounting concentration, or A Bachelor's Degree in a related field OR
- High school diploma or GED AND Four (4) years of professional experience in keeping or reviewing accounting or fiscal records
- Â An Associate's Degree in Accounting, Business Administration or in a related field
- Professional experience in financial accounting and budgeting in the public sector
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential job functions.
Â
Environment:Â Work is performed primarily in a standard office setting with travel from site to site. Â The incumbent must be able to work in a fast paced office environment with background noise and a high stress level.Â
Physical:Â Primary function requires sufficient physical ability and mobility to work in an office setting and travel from site to site; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach and twist; to lift carry, push, and/or pull light to moderate amounts of weight up to 20 pounds; to operate office equipment requiring repetitive hand movements and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.Â
Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Â
Hearing:Â Hear in the normal audio range with or without correction.To learn more about Mt. San Jacinto Community College District, visit https://msjc.edu/humanresources/