Contract Analyst @ Purchasing & Warehouse #3839

Job Description

Mt. Diablo Unified School District

Contract Analyst

PURPOSE
The Contract Analyst, drafts, oversees, and assures proper compliance of districtwide
contracting for public works projects, independent services contracts, commodities
contracts, and agreements. Adherence to sound business management principles and
requirements of Federal and State laws.

SUPERVISION
Reports to: Director of Purchasing and Warehouse
Supervises: No direct reports; assists all departments and sites with contracts and
bidding processes

ESSENTIAL FUNCTIONS
? Contract Development and Administration: Prepares, reviews, edits, and
monitors contracts for professional services, construction, maintenance,
software, public works, and other agreements; ensures compliance with Board
Policy, the California Public Contract Code, Education Code, and other
applicable local, state, and federal laws.
? Contract Coordination and Approval Process: Manages the full contract
lifecycle from generation to execution, including routing, distribution,
amendments, extensions, and filing; prepares Board docket recommendations
and contract documents for approval.
? Records and Compliance Management: Serves as Custodian of Records for
all district contracts; develops and maintains a comprehensive contract database
to track, file, and store documents according to legal and district requirements;
audits contracts and agreements for accuracy and compliance.
? Legal and Policy Research: Conducts complex research on contract law,
public works requirements, prevailing wage, and licensing to ensure legality and
conformance; provides recommendations and technical guidance to support
proper execution of contracts.

Job Description

Mt. Diablo Unified School District

? Bidding and Procurement: Prepares and coordinates Requests for
Proposals (RFPs), competitive bids, and public works solicitations; arranges
pre-bid meetings and bid openings; evaluates bid responsiveness and contractor
responsibility; drafts Board recommendations, Notices of Award, and Notices to
Proceed; reviews change orders and other contract modifications.
? Collaboration and Communication: Communicates effectively with district
administrators, site staff, consultants, contractors, vendors, attorneys, and other
agencies to coordinate activities, exchange information, and resolve issues;
provides excellent customer service and fosters positive relationships.
? Technical Expertise and Training: Provides guidance, information, and
training to staff on contract procedures, compliance, and best practices; assists in
developing and updating district contract management policies and procedures.
? Documentation and Technology: Utilizes computers and standard office
software to prepare, store, and retrieve contract documents, correspondence,
and reports; maintains organized electronic and physical records.
? Teamwork and Professional Conduct: Promotes teamwork and collaboration
within the department; participates in meetings, contributes to group goals, and
supports the mission and objectives of the District and Business Services
Department.
? Performs other related duties as assigned for the purpose of ensuring the
efficient and effective functioning of the department

JOB REQUIREMENTS: MINIMUM QUALIFICATIONS

Education:
? Any combination equivalent to: a Bachelor’s degree in Business from an
accredited institution, and course work in purchasing, business administration,
accounting technology, or program management, and

Experience:
? Three (3) years’ experience in accounting, purchasing, and/or contracting.
? Additional education, training, or experience which demonstrates the ability to
perform the required duties may be substituted for a year of experience and degree, such as construction management, or paralegal specializing in

contract and/or education law.
? Experience in drafting complex contracts for construction bids, procurements,
contracts, and leases.
Required Knowledge:
? School district’s purchasing policies and procedures.
? Applicable sections of State Education Code, Federal Code, and Public
Contract Code. Proficient in Google Docs, Sheets, and Slides; Excel; and
Internet searches.
? Recordkeeping and report preparation techniques.
? Operations of computer and assigned software.
? Research and development skills/methods.
? Oral and written communication skills.
? Interpersonal skills using tact, patience, and courtesy.
? Principles and practices of administration and training.
? Correct English usage, grammar, spelling, punctuation, and vocabulary.
? Modern office practices, procedure, and equipment.
Required Abilities :
? Perform technical duties in the preparation of contracts and agreements.
? Perform technical duties in the preparation, management, and depreciation of
capital assets.
? Understand and follow oral and written directions.
? Plan and organize work.
? Meet schedules and timelines.
? Work independently with little direction.

? Maintain consistent, punctual, and regular attendance.
? Sit or stand for extended periods of time.

Required Skills:

WORKING CONDITIONS

Work Environment:
? Office environment at a department office

? Frequent interruptions and interaction with staff, vendors, and public

Physical Demands:
? Dexterity of hands and fingers to operate a computer keyboard
? Sitting or standing for extended periods
? Seeing to read documents and monitor screens
? Hearing and speaking to exchange information
? Kneel, bend at the waist, reach overhead, above the shoulders, and
horizontally
? Lift objects weighing up to 40 pounds.

LICENSES AND OTHER REQUIREMENTS
? Valid California Driver’s License may be required for some assignments
? DOJ/FBI fingerprint clearance
? TB test clearance

Classification: Classified

Salary Range: Diablo Managers Association, Range 5
FLSA Status: Exempt
Bargaining Unit: DMA

Number of Days: 261

Date Adopted: April 27, 2020
Revised: Pending Board Approval November 12, 2025

Salary : $95,811 - $131,563