What are the responsibilities and job description for the Administrative Secretary @Student Services #5298 position at Mt. Diablo Unified School District?
CLASS TITLE: ADMINISTRATIVE SECRETARY
DEFINITION: Under direction of a district administrator, performs high level secretarial and clerical support requiring initiative and independent judgment in accordance with established procedures; and performs related work as required.
Work Length: 8 hours per day
Days Worked: 260
EXAMPLES OF DUTIES:
Performs any combination of the following duties:
- Acts as an office manager and secretary to a cabinet-level administrator or a district official in a major administrative office
- May take and transcribe complex dictation and minutes of administrative meetings
- Composes, edits, and prepares correspondence, reports and other documents
- May perform administrative duties on special projects
- Receives the public and assures resolution of problems, complaints and other specific issues
- Arranges and schedules appointments, meetings, conferences and events
- Compiles and prepares data for complex statistical or confidential reports
- Assists in budget preparation and control
- Explains administrative policies and procedures to the staff and public
- Organizes and maintains operational records and files
- Screens and routes mail
- Operates standard office equipment, including microcomputers and related software
- Supervises clerical functions
DESIRABLE QUALIFICATIONS:
Training and Experience: Increasingly responsible experience in performing high-level clerical or office management duties, including progressively responsible secretarial duties; or an equivalent combination of training and experience.
Knowledge of:
- Office management and secretarial procedures and practices
- English, grammar, punctuation and spelling
- The principles and practices of bookkeeping
- Policies, laws and regulative procedures
- The principles and techniques of supervision
- District organization and operations
Skill in:
- Working independently
- Handling confidential material with discretion
- Working effectively with the public
- Taking and transcribing dictation quickly and accurately
Ability to:
- Operate a microcomputer
Licenses and Certificates
- A valid California Driver's License
Note: For some positions, no-notice overtime is required.
DIABLO UNIFIED SCHOOL DISTRICT 5/90
Salary : $26 - $34