What are the responsibilities and job description for the Office Manager position at MSW Machinery Solutions?
We are seeking a reliable, detail-oriented Office Manager to oversee daily administrative and financial operations. The ideal candidate is highly organized, proficient in QuickBooks, and able to manage multiple priorities while maintaining accurate financial records and supporting field operations.
Key Responsibilities
- Process bi-weekly payroll accurately and on time.
- Manage employee per diem tracking and payments.
- Handle accounts payable, including vendor invoices and payment processing.
- Manage accounts receivable, including invoicing, collections, and payment tracking.
- Maintain accurate financial records using QuickBooks.
- Track employees' job assignments, work locations, and schedules to ensure accurate payroll and project coordination.
- Maintain organized office records and documentation.
- Communicate effectively with employees, vendors, and management.
- Assist with general office administration and support as needed.
Qualifications
- Previous experience as an Office Manager, Bookkeeper, or in a similar administrative/accounting role.
- Proficiency in QuickBooks is required.
- Experience processing payroll.
- Knowledge of accounts payable and accounts receivable.
- Strong organizational and time management skills.
- Excellent attention to detail and accuracy.
- Ability to manage multiple tasks in a fast-paced environment.
- Strong communication and problem-solving skills.
- Proficiency with Microsoft Office (Excel, Word, Outlook).
Hours: 8 am - 5pm
Pay: $22.00 per hour
Work Location: In person
Salary : $22