What are the responsibilities and job description for the Administrative Assistant (contingent 034) position at MSSI?
Title: Administrative Assistant (contingent 034)
Location: APG, MD
Secret security clearance required
Requirements:
Perform administrative and executive level tasks for CPE IEW&S headquarters to ensure day-to-day office automation and daily administrative functions.
Receives and reviews read-aheads and other documentation for PEO and SES. Ensures all correspondence is in accordance with AR 25-50 prior to signature. Provides support for ceremonies, conferences, meetings, visits, and office calls. In addition, must maintain all records and security requests.
- Record keeping and file maintenance
- Directing visitors and answering inquiries
- Coordinating meetings and executive level calendar scheduling and maintenance
- Preparing and reviewing general correspondence for accuracy, regulation compliance and completeness
- Answering and directing incoming phone calls
- Handling conference room scheduling requests
- Assisting personnel in preparing travel authorizations in support of official temporary duty (TDY) utilizing the Defense Travel System (DTS)
- Inputting personnel time and attendance records into the Automated Time and Attendance and Production System (ATAAPS)
- Maintaining and filing personnel time and attendance records
- Database and spreadsheet development/maintenance
- Administrative data management, analysis, and research
- Maintaining administrative access to the Manpower Information Retrieval and Reporting System (MIRARS)
- The ability to work with government-provided software packages (i.e. Microsoft Word, Excel, Project, Outlook and PowerPoint)
Education/Experience:
- Bachelor’s degree
- A minimum of 6 years, with at least 2 years’ experience supporting a Flag Officer or SES as an Executive Assistant
- Secret security clearance required