Field Administrator

Pay: $20.00 - $24.00 per hour

Job description:

Position Title: Field Administrator

Industry: Reinforcing Steel (Rebar) Construction

Position Summary

The Field Administration role provides operational and administrative support to superintendents and field leadership within a reinforcing steel (rebar) construction environment. This position ensures accurate dispatch coordination, payroll alignment, production tracking, compliance documentation, and reporting across multiple job sites and regions. The role serves as a central point of coordination between field operations, payroll, safety, shop operations, and subcontractor partners.

Responsibilities

Field Dispatch & Workforce Coordination

• Compile and maintain the Dispatch Log with oversight of crew cost control and compliance with journeyman-to-apprentice ratios.
• Coordinate and process union and non-union employee dispatches.
• Enter dispatch data into Soule accurately and timely.
• Prepare and submit union sponsorship letters as required.

Payroll & Timekeeping Oversight

• Review submitted field time and reconcile against dispatch records.
• Identify and escalate discrepancies to foremen and superintendents.
• Coordinate corrections for missed time, incorrect pay, zone pay, subsistence pay, above-scale pay, and superintendent time.
• Partner with payroll to ensure accurate weekly processing and compliance with applicable wage requirements.

Project & Production Tracking

• Enter new projects into Soule and assign project numbers.
• Monitor time and tonnage entries; refresh and maintain system access to ensure uninterrupted field reporting.
• Input Sub-Subcontractor partner hours to track production output.
• Compile and distribute weekly Progress Reports and operational dashboards to superintendents.

Compliance & Documentation

• Maintain logs for badged employees, orientations, rigging certifications, forklift certifications, and other required credentials.
• Coordinate onboarding and new hire paperwork in collaboration with the Safety Department.
• Ensure documentation supports audit readiness and contractual compliance.

Operational Liaison Support

• Serve as liaison between field, shop, and payroll departments regarding material releases, shipment status, and labor placement.
• Request and coordinate purchase orders for field operations (e.g., material vendors and job-related supplies).
• Process field reimbursements, including parking and authorized out-of-pocket expenses.

Reporting

• Generate and distribute Soule reports and other operational data as requested by superintendents and management.

Required Experience

• Minimum 3–5 years of administrative experience in construction, preferably within reinforcing steel, structural steel, or heavy civil environments.
• Experience working with union labor and understanding of dispatch procedures and apprenticeship ratios.
• Familiarity with certified payroll, prevailing wage, zone pay, and subsistence requirements.
• Demonstrated experience coordinating between field operations and payroll in a multi-site environment.
• Experience tracking production metrics such as labor hours and tonnage in construction systems.

Qualifications

• Strong understanding of rebar field operations, including crew structure, project flow, and shop-to-field coordination.
• Proficiency with construction management or timekeeping systems (Soule or similar platforms preferred).
• Advanced organizational skills with high attention to detail and data accuracy.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Strong written and verbal communication skills when working with superintendents, foremen, payroll, safety, and subcontractor partners.
• Proficiency in Microsoft Office (Excel, Outlook, Word) and reporting dashboards.
• High level of discretion and professionalism when handling payroll and personnel information.

This position is critical to maintaining operational efficiency, labor cost control, payroll accuracy, and compliance within a reinforcing steel construction operation. This description provides a general overview of responsibilities and is not intended to be an exhaustive list of all duties assigned.

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person