Registrar

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MSD of Martinsville Mission: We work together, we challenge and inspire our children through rich experiences, empowering them to achieve success while making positive contributions to our world.

Job Summary and Requirements: Support classroom teachers in creating a safe, engaging, and effective learning environment for students. This role involves working directly with students to reinforce learning concepts, assist with classroom management, support individual and group instruction, supervise students during transitions, and perform other duties as assigned by the teacher or administrator. The position requires the ability to remain emotionally stable, exercise sound judgment, and maintain professional composure in a fast-paced environment while managing multiple responsibilities and responding appropriately to student needs and unexpected situations. The position requires the ability to stand, walk, and sit for extended periods; move throughout the classroom and school; and lift and carry materials or equipment weighing 20 pounds or more as needed.

Qualifications: High school diploma or equivalent, basic computer or communication skills (if relevant), ability to work with students, experience in schools or similar settings.

Compensation and Benefits: Hourly rate is based on experience and certification at a range from $14.75-$20.25. Benefit options for positions over 29 hours per week include section 125 health, vision, and dental coverage, subject to plan terms (for employees who work an average of 30 hours or more per week), voluntary benefits such as life insurance, long-term disability, and other ancillary insurance options (subject to applicable waiting periods, for employees who work an average of 30 hours or more per week), paid Time Off, 3 personal days and 5 sick days. This will be prorated based on the start date. Unused paid leave days roll over into sick accumulated days, and use of the Wellness Gym (workout facility for all employees and guests ages 18 ) and Marathon Health Clinic.

The MSD of Martinsville is an Equal Opportunity Employer and, as such, employs the best-qualified individuals regardless of national origin, race, color, creed, religion, marital status, age, gender, or handicap/disability.

Summary

Martinsville High School is seeking a dedicated and organized individual to join our administrative team as a High School Registrar. This full-time position is responsible for managing student enrollment, maintaining academic records, and ensuring compliance with local and state regulations. The ideal candidate will possess strong communication skills, attention to detail, and a commitment to supporting the educational mission of the school.

Responsibilities

• Oversee the enrollment process for new and returning students, including registration, scheduling, and record-keeping.
• Maintain accurate and up-to-date student records, including transcripts, grades, and attendance data.
• Ensure compliance with federal, state, and district policies regarding student information and privacy.
• Collaborate with faculty, counselors, and administrative staff to support student academic success and facilitate communication regarding student records.
• Manage the preparation and distribution of report cards, progress reports, and other academic documentation.
• Assist in the development and implementation of school policies related to student enrollment and records management.
• Respond to inquiries from parents, students, and staff regarding enrollment procedures and academic records.
• Prepare and submit required reports to state and local education authorities.
• Participate in professional development opportunities to stay current with best practices in student information systems and records management.
• Perform other duties as assigned by the school administration.

Requirements

• Strong organizational skills and attention to detail.
• Proficient in the use of student information systems and office software (e.g., Microsoft Office Suite).
• Excellent communication and interpersonal skills, with the ability to work collaboratively with diverse groups.
• Knowledge of federal and state regulations regarding student records and privacy (e.g., FERPA).
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving skills and the ability to work independently and manage multiple tasks effectively.
• Commitment to fostering a positive and inclusive school environment.

Specific job duties attached:

Registrar:

• Monthly Enrollment Report
• Student Rank Report
• Class Roster Report
• Withdraw/Entry of Students
• Daily Edmentum checks - entering grades for Other Circumstances, Flex Ed, Alt Ed
• Entering Hoosier Hills/Capstone Grades
• Timelines of posting transfer grades on transcripts
• Signing Social Security paperwork to verify enrollment
• Army Enlistment Education Verification
• Making grade changes when requested (audits, LOC’s, incompletes)
• Timelines of responding to emails and voicemails
• Requesting records from other schools for students who transfer to us
• Verifying Education for Employers/Former Students
• Helping counselors track ghost students
• Family Access requesting changes
• Report to Clearinghouse for missing students
• Schedule exit interviews with administrators
• Entering Dual Credit transcript notes to each student
• Submitting transcripts via Parchment
• Adding student indicators
• IDOE State Reporting
• Running Report Cards
• Schedule and keep track of all early grad meetings
• Record diploma types earned in skyward
• Record graduation withdraw code of 10
• Send transcript requests via Parchment for past graduates
• Enter summer school grades
• Add testing(ISTEP, SAT, ACT, Etc.)
• Set up PRC files (year round)
• Transfer recent graduate PRC’s to vault
• Add incoming 9th grade PRC’s to files in guidance
• Remove all senior PRC folders
• Shift all grade PRC folders
• Transition withdrawn students PRC’s to appropriate storage
• Enroll all Foreign Exchange students
• Complete all social security forms and mail to SS office
• Cohort report
• Auditing the cohort and submitting all documents to the IDOE