Payroll Specialist

Position: Payroll Specialist

Department: Accounting

Reports To: Payroll Administrator

Location: 7450 Campus Drive, Suite 200, Colorado Springs, CO 80920

Remote: ☐ YES or ☒ NO

Exempt: ☐ Non-exempt: ☒

Compensation & Benefits: $23.00 - $27.00 hourly

Mortgage Solutions of Colorado, LLC d/b/a Mortgage Solutions Financial (“MSF”) offers a comprehensive benefit package and PTO (paid time off) for eligible employees. The benefit package includes Health, Dental and Vision Insurance, options to participate in a Health Savings Account, Flexible Spending Account, Health Reimbursement Arrangement, Life and AD&D coverage, voluntary Supplemental Life, voluntary Short-Term, Long-Term Disability and Supplemental insurance. In addition, eligible employees have the option to participate in a company retirement plan.

About MSF

MSF is a national mortgage lender based in Colorado Springs. MSF strongly believes every client should be served with integrity, dignity, and respect. Without compromise, MSF is committed to providing loans that are in the best interest of our clients, not our bottom line. We will continue to educate the community by empowering our clients to make responsible and informed fiscal decisions that result in greater financial peace of mind.

Role Overview

We are seeking a detail-oriented and motivated Payroll Specialist to provide essential support to our payroll department. This role reports directly to the Payroll Administrator and focuses on the day-to-day administrative execution of our semi-monthly payroll cycles. The ideal candidate will be a disciplined professional capable of handling sensitive data with discretion while ensuring our growing, multi-state workforce is paid accurately and on time.

Essential Duties

In addition to related job duties as assigned, this position will:

· Assist the Payroll Administrator in processing semi-monthly payroll for multiple entities and states.

· Data entry for new hires, terminations, rate changes, and employee tax updates.

· Review and verify timecard submissions, following up with managers to resolve discrepancies or missing approvals.

· Process and track payroll deductions, including benefits, 401(k) contributions, and garnishments.

· Respond to employee inquiries regarding paychecks, tax forms, and payroll procedures with high-level internal service.

· Maintain organized and compliant digital and physical payroll records.

· Assist with the preparation of payroll reports for management and audit purposes.

· Support the Payroll Administrator with year-end tasks, including W-2 verification and reporting.

· Execute mortgage-specific payroll functions, including the calculation of commissions and incentives, maintenance of draw balance statements, and administration of compensation addendums.

· Maintain regular, reliable, and predictable on-site attendance at the Colorado Springs office to ensure seamless payroll operations and team collaboration.

· Demonstrate flexibility to work overtime as needed to meet strict deadlines during semi-monthly payroll cycles and year-end processing periods.

· Other duties as assigned.

Qualifications, Experience & Knowledge

· 2 years of experience in payroll processing or general accounting.

· Solid understanding of payroll fundamentals (e.g., wage and hour laws, tax withholdings, and deductions).

· Experience with payroll software (Paycom preferred) and intermediate proficiency in Excel.

· High level of accuracy and a "check-your-work" mindset.

· Strong communication skills and the ability to handle confidential information with the utmost integrity.

· Proven ability to meet strict deadlines in a fast-paced environment.

· Familiarity with multi-state payroll requirements is a plus.

Physical Requirements

· Stationary position; prolonged periods at a desk and working on the computer.

· Occasional movement about inside the office to walk to offices and office machinery.

· Occasional lifting up to 10 pounds, must be able to push, pull, pull up, bend at the knees and waist, twist body at the waist, raise and hold arms overhead, turn head-neck-shoulders as needed, grasp and hold tools and other items with hands, for either extended periods of time or many times throughout the workday.

MSF is an equal opportunity employer. All candidates for employment are considered equally and no distinction is made on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, genetic information, or veteran status. MSF is also committed to providing qualified applicants and employees reasonable accommodation, when necessary, to enable the individuals to complete the application process and/or perform the essential functions of the job. An applicant and/or employee requiring reasonable accommodation to perform any essential job function, should contact Human Resources.

Salary : $23 - $27